What are the responsibilities and job description for the HR Departmental Representative position at Duke?
School of Medicine
Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.
Use your HR expertise to support employees and leaders across the department!
Be You.
The School of Medicine’s Central Units are seeking an HR Departmental Representative to join our team. In this role, you will serve as a trusted HR partner for multiple administrative units, supporting a wide range of human resources functions that keep our teams running smoothly. You’ll collaborate closely with HR leadership and Chief Administrative Officers, contribute to strategic decision‑making, and help create a positive, inclusive work environment.
If you enjoy variety, problem‑solving, and building strong relationships, this position offers the opportunity to make a meaningful impact every day. You’ll support recruitment, compensation, employee relations, and staff development—ensuring that employees and leaders have the guidance and resources they need to thrive.
PREFERRED QUALIFICATIONS
- Experience supporting recruitment, compensation, or employee relations
- Familiarity with HR systems such as SuccessFactors, iForms, or dFac
- Knowledge of Duke HR policies and procedures
- Experience coordinating onboarding or training programs
MINIMUM QUALIFICATIONS
Education/Training - Work requires organizational, analytical, and communication skills generally acquired through completion of a bachelor’s degree program.
Experience - Two years of business, administrative, and/or supervisory experience with exposure to supervisory or human resource policies and practices related to employee relations.
A master’s degree in a related field may be substituted for two years of experience.
OTHER REQUIREMENTS
- Remote eligible position (exempt-only) and must reside in a Duke University-approved state.
- Must maintain confidentiality and adhere to Duke’s record retention policies
Be Bold.
Essential Job Duties
- Manage recruitment for new and replacement positions, including job description development, posting, screening, interviewing coordination, and offer‑letter drafting
- Evaluate compensation by generating regressions, reviewing classification data, and processing salary adjustments and reclassifications
- Support staff growth and development by guiding managers on training opportunities, tracking PEP/midyear reviews, and facilitating career conversations
- Assist with employee relations by supporting investigations, drafting corrective actions, maintaining personnel records, and helping with RIF documentation
- Provide departmental HR support as the first point of contact, coordinating HR transactions, supporting APT processes, and ensuring compliance for faculty, postdocs, and work‑study students
Choose Duke.
At the Duke University School of Medicine, you’ll join a community built on collaboration, innovation, and belonging. Our teams are committed to supporting staff growth, fostering an inclusive environment, and ensuring that every employee feels valued and heard. You’ll have access to professional development resources, strong HR partnerships, and opportunities to contribute to the success of multiple central administrative units.
Apply now and become a trusted partner of employees and leaders!
Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $59,829.00 to USD $86,700.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.
Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/
Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:
Salary : $59,829 - $86,700