What are the responsibilities and job description for the Executive Recruitment Search Coordinator position at Duke?
At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.
Duke Health is seeking an accomplished and strategic Executive Recruitment Coordinator to join our team. This critical role is responsible for orchestrating the end-to-end executive search lifecycle, ensuring operational excellence and superior experience for senior-level candidates, interviewers, and organizational leaders. The ideal candidate will demonstrate executive presence, project management capabilities, and a deep commitment to confidentiality and stakeholder engagement, thereby advancing Duke Health’s mission to attract and retain top-tier executive talent.
Key Responsibilities
End-to-End Recruitment Management
• Executive Search Leadership: Oversee and direct all phases of executive recruitment operations—from requisition initiation through executive onboarding—ensuring seamless resume screening, shortlisting, management of complex schedules, stakeholder meetings, and talent assessments at the highest organizational levels.
• Executive Candidate Experience: Deliver an exceptional, “white-glove” candidate experience for executive-level talent, managing personalized communications and ensuring Duke Health’s values are reflected at every touchpoint.
• Resource & Process Management: Develop, maintain, and enhance recruitment infrastructure—including executive pipelines, pre-brief materials, and real-time reporting—to support timely and informed decision-making.
• Executive Onboarding Facilitation: Direct the seamless transition and onboarding of executive hires, partnering closely with senior leadership and executive assistants to ensure a world-class assimilation experience.
• Process Improvement Leadership: Collaborate with talent strategies leadership to drive continuous improvement and innovation in executive recruitment strategy and operations.
• Talent Pipeline Development: Proactively organize and facilitate executive recruitment initiatives, including strategic talent mapping, engagement sessions, and leadership pipeline cultivation.
Analytical and Administrative Support
• Confidential Information Stewardship: Act as a trusted steward of highly sensitive executive search information, maintaining strict confidentiality and professional discretion throughout all communications and interactions.
• Advanced Administrative Leadership: Oversee executive calendars, organize complex travel logistics, and prepare high-impact agendas, reports, and presentations for senior audiences.
Knowledge & Skills
• Demonstrated excellence in organizational leadership, complex task management, and strategic prioritization.
• Exceptional attention to detail, follow-through, and executive-level customer service orientation.
• Advanced communication and interpersonal skills, with the ability to influence and build relationships at the highest organizational levels.
• Proven ability to maintain confidentiality and exercise sound judgment in sensitive situations.
• Advanced communication and interpersonal skills, with the ability to influence and build relationships at the highest organizational levels.
• Proven ability to maintain confidentiality and exercise sound judgment in sensitive situations.
Qualifications
• Bachelor’s degree preferred; high school diploma or equivalent required with significant relevant experience.
• Minimum of 3 years in executive recruitment coordination, executive search, or comparable exempt-level talent acquisition roles preferred
• Expert proficiency in executive recruitment technology, databases, and advanced Microsoft Office Suite applications.
Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions:
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.