Assistant Director of Employee Engagement and Experience

Duke Athletics is firmly committed to our values of respect, trust, inclusion, discovery, and excellence, and to continuing our work to be an equitable and inclusive environment for all. Our collective success within and beyond the competitive arena depends on each community member being and feeling welcomed, respected, and valued. Through continuous education, reflection, humility, and accountability, we strive to develop leaders who embody these ideals.

Be You.

Title: Assistant Director of EmployeBe Engagement and Experience

Be Bold.

Position Summary

• Duke University Athletics is seeking a qualified candidate for the position of Assistant Director for Employee Engagement and Experience. The Assistant Director is responsible for providing consistent, high quality human resources administration to the department of athletics by overseeing recruitment, onboarding, annual reviews, and staff engagement.
  
  

Essential Functions

• Recruitment and Talent Acquisition
• Administer the full cycle recruitment process for the Athletics department including managing and updating position descriptions, communicating and working with hiring managers and campus recruitment to post vacancies, support search committees by participating in departmental interviews, and providing guidance to support hiring managers
• Maintain data accuracy and records for applicant tracking within Success Factors
• Onboarding
• Oversee and enhance the onboarding process for new hires and interns by meeting with all new members, coordinating access and parking within Athletics and managing all necessary documentation
• Schedule, plan and oversee departmental orientation events
• Schedule campus orientation
• Performance Reviews
• Track, manage and record 90-day and annual performance reviews for the department to ensure timeliness and completion of documents for employees
• Engagement
• Manage the successful implementation of the annual Open Door Initiative (ODI) program
• Assist with the coordination and organization of the New Devils professional development program
• Be an active member of the Culture and Community Group (CCG) within Athletics
• Develop weekly and monthly communication to the department in the form of newsletters, notifications and social media content.
• Assist in coordinating and tracking departmental trainings and events
• HR Systems and Policies
• Assist with and process position reclassifications, terminations and other HR functions
• Maintain organizational charts for all units within athletics
• Serve as an HR resource with regards to campus and departmental policies and procedures
• Coordinate, organize and communicate all camps and clinics with regards to Youth in Duke programs
• Maintain strict confidentiality when handling personnel matters
• Flexibility to work nights and weekends as needed
  
  

Choose Duke.

Qualifications

• Bachelor’s Degree
• 3 years of related administrative experience or human resources experience with proven success of policy driven initiatives or combination of education and work experience
  
  

Knowledge, Skills, Ability

• Ability to multi-task and prioritize projects, events and staff trainings
• Outstanding verbal and written communication
• Ability to intently listen and creatively engage with staff
• Ability to independently research topics and manage multiple priorities in a fast-paced environment.
• Ability to manage confidential files and records.
• Ability to follow directions and work effectively as part of a team
• Knowledge and understanding of university and department values
  
  

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of an Associate's degree program.

Experience

Work requires three years of relevant experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Degrees, Licensures, Certifications

Work requires three years of relevant experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Job Code: 00002835 OPERATIONS COORDINATOR

Job Level: 11

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $48,960.00 to USD $77,928.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919-668-1267).