Church Office Administrator

Job Description Church Office Administrator

30 Hours Per Week

Responsibilities include:

1. Preparation and Production of weekly bulletin, monthly newsletter, annual conference reports, and church promotional and sign-up materials

2. Management of the Church office and records

3. Assistance with Financial Operations

4. Servings as in-person and telephone receptionist

5. Provide administrative support for church leadership

6. Maintenance of the Church Calendar and organizing use of the building by outside groups

7. Grant writing for the support and expansion of church missions

8. Email Communication with the church body

9. Working with church trustees to order supplies and schedule maintenance and repairs for the building

10. Work with the pastor to distribute support for individuals from the church local relief fund.

The position will work closely with pastor and church staff and leadership as to fulfill these responsibilities.

Management of the Church Office and Records Management of the Church office includes:

1. Procuring, maintaining inventory and overseeing storage of office supplies

2. Maintaining office equipment and arranging for repairs as needed

3. Receipt and distribution of mail

5. Maintaining files and data base

6. Maintaining membership records

7. Overseeing volunteer office workers, including managing the request for volunteers

8. Assisting outside vendors - e.g. HVAC, elevator, etc. – and helping coordinate the scheduling and performance of maintenance and repairs

Assistance with Financial Operations

The Church Administrator assists Treasurer in the following ways:

1. Receiving and distributing bills for verification

2. Mailing and filing checks

3. Recording weekly giving

4. Maintaining petty cash fund

5. Maintaining records of memorial gifts, notification and thank you notes

6. Recording personal giving and creating and distributing yearly giving statements

The Church Office Administrator is often the first person that members and guests come into contact at PCWS. The Church Administrator is expected to greet people warmly, provide assistance answering questions and directing them as needed. The Church Administrator is responsible for passing along messages to the appropriate individuals when needed. Provide administrative support for pastor, church staff and leadership.

The position provides administrative support for the pastor, church staff and leadership, including preparation of meeting minutes. Working with the church staff and committees to develop and maintain the church calendar.

The ideal candidate should possess the following competencies:

Competencies

• Have a relationship with God through Jesus Christ.
• Ability to deal effectively and tactfully with a wide variety of individuals – in person, over the phone and in writing.
• Warm, enthusiastic and welcoming to members and guests as expected in a Christian environment.
• Ability to work well with others – including members of the staff, congregation, guests and volunteers.
• Demonstrated high level of proficiency in MS Office Suite of Products (Word, Excel, and PowerPoint). Knowledge - or a willingness to learn - the operating software, ServantKeeper database, a must. Knowledge of databases and publishing software a plus.
• Excellent organizational skills, accuracy and attention to details. Must be able to manage processes.
• Versatility, flexibility and a willingness to adapt to changing priorities.
• Excellent written communication and presentation skills.
• Commitment to excellence and high standards. Position Type and Expected Hours of Work
• This is a 30 hour per week position. Work week is Monday through Friday.

Job Type: Part-time

Pay: $13.00 - $17.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person

Salary : $13 - $17