What are the responsibilities and job description for the Entry-Level Accounting Associate position at Dudley Land Company?
Accounting Associate | Full-Time | Oklahoma City (On-Site)
Dudley Land Company has spent 45 years as one of the country's go-to land partners for the energy industry: handling everything from landman services to title work across oil, gas, and renewables. Behind every project we run is an accounting team keeping the books straight across a growing family of affiliated entities. That's where you come in.
We're hiring an Accounting Associate to take ownership of the day-to-day financial operations that keep Dudley and its subsidiaries running smoothly: banking, accounts payable, 1099s, and multi-entity state compliance. This isn't a starter role we made up to fill a headcount number. It's an established position that's grown into the operational backbone of our accounting function, and we need someone who takes real pride in getting the details right.
What You'll Do
- Manage banking and treasury tasks: reconcile statements, monitor and maintain credit card accounts, and handle monthly/quarterly reporting for bank and tax accounts.
- Serve as a company check signer, reviewing and signing weekly AP checks and posting AP items outside the AP clerk's scope.
- Handle minor, repetitive journal entries and quarterly tax extensions and estimate payments (due dates and amounts provided to you).
- Own 1099 preparation and mailing for contractors and vendors.
- Keep every entity in compliance: maintain the master entity spreadsheet, file and pay annual reports, manage registered agent services in states where we don't have an office, and create or register new entities as needed.
- Review the bi-monthly A/R aging report and follow up with the A/R clerk on open items.
- Set up new client registrations: questionnaires, online accounts, W-9s, banking info, and COIs.
- Back up the billing department during vacations or overflow.
What You Bring
- High school diploma or equivalent.
- Strong verbal, written, and interpersonal communication skills.
- Comfort with Office 365 (Outlook, Excel, Word) and Adobe, plus the organizational chops to manage physical document flow.
- The ability to stay accurate and productive in a deadline-driven environment; this role touches five-plus entities at once, and details can't slip.
- A genuine customer-service mindset with clients, coworkers, and contractors.
- Strong analytical and problem-solving skills, and the ability to work well both independently and as part of a team.
Bonus Points For
- Previous accounting experience with a working knowledge of debits and credits.
- Some formal accounting education (coursework, certificate, or degree).
- Experience with state compliance work (annual reports, registered agents) and/or 1099 filing.
- Familiarity with accounting software or land-industry programs.
- Experience in a multi-entity or multi-division company.
Who Thrives Here
This role rewards people who like bringing order to a lot of moving pieces: someone who finds satisfaction in a clean reconciliation, a filing done on time, and a checklist fully closed out across multiple entities. If you're looking for a job centered on financial analysis or strategic decision-making, this isn't that role. If you're looking for a place where your accuracy, follow-through, and reliability are genuinely mission-critical (and noticed) keep reading and apply!
Location amp; Schedule: Oklahoma City office, on-site, full-time.