What are the responsibilities and job description for the Office Administrator position at Ducts Unlimited Inc?
Job Overview
We are seeking a detail-oriented and organized Office Administrator to support our construction operations. The ideal candidate will manage administrative tasks, handle construction-related paperwork, and ensure smooth daily office functions. This role requires a strong understanding of construction processes, excellent organizational skills, and proficiency with relevant financial and project documentation systems.
Responsibilities
- Manage and maintain construction paperwork including permits, lien waivers, and subcontracts to ensure compliance and accuracy.
- Oversee and process progress billing, AIA invoicing, and certified payroll to support project financials. Maintain records for DE and MD apprentices.
- Utilize QuickBooks for bookkeeping, invoicing, and expense tracking.
- Coordinate with project teams to ensure timely submission of required documentation and adherence to project schedules.
- Support the preparation of reports related to project progress and financial status.
- Assist in general office management tasks such as scheduling, correspondence, and record keeping.
- Understand construction operations to effectively communicate with contractors, vendors, and internal teams.
Skills
- Proficiency in QuickBooks accounting software, Excel, Word and Microsoft Office.
- Strong knowledge of construction paperwork including permits, lien waivers, and subcontracts.
- Experience with progress billing, AIA invoicing, and prevailing wage/certified payroll processes.
- Familiarity with construction operations and industry standards.
- Excellent organizational skills with attention to detail.
- Ability to multitask in a fast-paced environment while maintaining accuracy.
This position offers an opportunity to be an integral part of our construction team by ensuring administrative excellence and supporting project success through effective document management and financial oversight.
Pay: From $20.00 per hour
Expected hours: 35.0 – 40.0 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $20