Operations & Administration Coordinator

About Us: We are a premier French wine importer and distributor dedicated to bringing the finest wines from the Bordeaux region of France to the United States. Our passion for quality and excellence drives us to provide our customers with an exceptional selection of wines, coupled with outstanding service. We have offices in Los Angeles, New York City, and Bordeaux, France.

*This position is available in either New York City or Los Angeles*

Position Overview: The Operations & Administration Coordinator is responsible for supporting the operational, administrative, and compliance functions of the company, with a primary focus on regulatory adherence within the alcohol and wine import sector. This role ensures all compliance obligations are met at federal, state, and local levels; prepares and maintains accurate reporting; and supports the operational efficiency of the business through administrative and logistical coordination. This position requires meticulous attention to detail, strong organizational skills, and the ability to manage multiple deadlines across various compliance and operational workflows.

What You’ll Do

• Prepare, file, and maintain federal, state, and local alcohol beverage licenses, permits, tax filings, brand registration, and price posting.
• Track and submit monthly, quarterly, and annual compliance reports (TTB, excise tax, sales/use tax, etc.).
• Maintain records for audits and serve as the point of contact with regulatory agencies.
• Assist with import documentation, customs/TTB compliance, and domestic regulations.
• Maintain product registrations, label approvals, and internal compliance databases.
• Minimal client communication in support of the sales and accounting teams.
• Provide operational and administrative support to sales, logistics, and accounting teams.

What We’re Looking For

• 2 years in operations, compliance, or administrative coordination (alcohol/beverage/import industry experience a plus).
• Strong Excel skills — minimum: pivot tables, INDEX/MATCH, VLOOKUP, IF statements, and data analysis.
• Familiarity with TTB, CBP, and state alcohol regulations preferred.
• Highly organized with excellent attention to detail and time management skills.
• Strong written and verbal communication skills.
• Familiarity with SAP and SOVOS preferred.
• French language skills a plus.

Why Join Us

• Be part of a small, collaborative team in a dynamic and highly regulated industry.
• Work with world-class wines and suppliers from around the globe.
• Opportunities to grow your skills in compliance, reporting, and operations.
• Competitive benefits including $75-85k salary, 100% paid for insurance benefits, contribution to HSA, and 401k matching.