Administrative Coordinator

Job Summary
We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring seamless administrative support across departments. Your proactive approach, exceptional organizational skills, and positive attitude will help foster an efficient and welcoming environment. This paid position offers an exciting opportunity to develop your office management expertise while supporting a collaborative team dedicated to excellence.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service with professional phone etiquette.
• Oversee calendar management and scheduling for executives and team members, ensuring timely appointments and meetings.
• Handle data entry, filing, and recordkeeping using tools such as Microsoft Office, Google Workspace, and QuickBooks to maintain accurate administrative records.
• Assist with office management tasks such as supply ordering, organization of files, and maintaining a clean and efficient workspace.
• Provide clerical support including proofreading documents, managing correspondence, and supporting customer support efforts.
• Coordinate personal assistant tasks when needed, including travel arrangements or special project support.
• Support bookkeeping activities such as invoicing or basic financial recordkeeping to ensure smooth financial operations.

Qualifications

• Serve as the primary point of contact for customers, vendors, and internal staff
• Manage daily scheduling, calendars, and coordination of service routes
• Prepare, send, and track invoices; assist with accounts receivable follow-up
• Maintain organized digital and physical records, contracts, and customer files
• Process incoming calls, emails, and service requests in a timely manner
• Support field crews by coordinating work orders, materials, and job details
• Assist with HR-related tasks such as onboarding, timekeeping, and documentation
• Draft and edit professional emails, proposals, and service agreements
• Handle data entry, reporting, and spreadsheet management
• Track project progress and communicate status updates to customers and team members
• Help resolve customer concerns with professionalism and clear communication
• Ensure smooth daily operations and support management with administrative tasks
• Pick up daily mail and distribute to appropriate departments
• Enter and record checks daily for accurate accounting and deposits

Pay: From $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20