What are the responsibilities and job description for the Human Resources & Office Operations Manager position at dsi?
Digital Systems Installation (DSI) is a nationally recognized leader in customized surveillance and access control solutions, trusted by organizations across the country; blending cutting-edge technology with small-business values to create innovative, reliable systems.
We are seeking a hyper‑organized and dependable Human Resources & Office Operations Manager who can own payroll, benefits, and 401(k) administration, while keeping our front-office running smoothly. You’ll be both a policy steward, and the day‑to‑day problem‑solver.
***This is an in-office role located in Ogden, UT. The schedule is Monday to Friday, 8am to 5pm.***
Key Responsibilities:
- Payroll & Compensation:
- Process, audit, and post bi-weekly payroll (hourly, salaried, prevailing wage, commissions).
- Process, audit, and post bi-weekly payroll (hourly, salaried, prevailing wage, commissions).
- Benefits & 401(k):
- Administer medical, dental, vision, HSA, life, disability, and wellness programs.
- Lead annual open enrollment and vendor renewals.
- Serve as 401(k) plan administrator (deferrals, match funding, compliance testing, audit prep).
- HR Policy & Compliance:
- Partner with leadership to draft and enforce policies on PTO, OT, leave, expense reimbursement, performance reviews, and corrective action.
- Maintain personnel files, I‑9s, OSHA logs, EEO data; complete federal/state filings.
- Employee Lifecycle:
- Own onboarding/off‑boarding, exit interviews, and bi-annual employee‑satisfaction surveys.
- Own onboarding/off‑boarding, exit interviews, and bi-annual employee‑satisfaction surveys.
- Office & Vendor Administration:
- Oversee office supplies, kitchen stock, shipping/postage, credit‑card coding, mileage logs.
- Manage vehicle fleet contract.
- Manage MSP/IT, cleaning, landscaping, snow, and other vendors.
- Assist with administering fleet cards, cell phones/tablets, building security, keys/IDs, etc.
- Billing & Compliance Portals:
- Maintain customer/vendor portals (registration, COIs, license renewals).
- Maintain customer/vendor portals (registration, COIs, license renewals).
- Culture & Communications:
- Assist with posting approved content to company social channels; and coordinating company events.
- Assist with posting approved content to company social channels; and coordinating company events.
- Ad‑hoc Projects:
- Drive special initiatives that improve efficiency or employee experience.
You’ve got what it takes if you have:
- 3 years in HR/payroll/benefits for a 25‑150‑employee company (construction, field‑service, or manufacturing preferred).
- Hands‑on experience with a payroll/HCM platform (Inova (preferred), ADP, Paylocity, Paychex, etc.).
- Working knowledge of FLSA, FMLA, ACA, COBRA, ERISA, and Utah employment law.
- Demonstrated 401(k) plan‑administration experience.
- Advanced Excel and solid MS 365 skills; comfortable learning new portals and systems.
- Proven ability to juggle strategic HR work and tactical office requests without missing details.
What you can expect:
- Comprehensive benefits offered
- 401k with 3% company matching
- Company provided laptop
- Base salary of $60-70k annually
- Ongoing training, development, and growth opportunities