Personal Assistant to COO

Benefits:

• Bonus based on performance
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
  
  
  

Reports to: COO

Employment Type: Full Time

Position Overview

The Personal Assistant will provide high-level administrative support, manage schedules, communications, and various tasks to enhance the COO’s efficiency and effectiveness.

Key Responsibilities

Schedule Management

• Responsible for managing the COO’s calendar, including scheduling meetings, appointments, and travel arrangements. This requires excellent organizational skills to prioritize tasks effectively.
  
  
  

Communication

• Acting as the primary point of contact for internal and external communications, the assistant screens calls, emails, and visitors, ensuring that time is optimized.
  
  
  

Confidentiality

• Handling sensitive information with discretion is crucial. The Personal Assistant must maintain confidentiality regarding both personal and professional matters.
  
  
  

Meeting Coordination

• Preparing materials for meetings, taking notes, and following up on action items are essential tasks that support the decision-making processes.
  
  
  

Administrative Support

• This includes managing correspondence, preparing reports, and assisting with operation management and expense tracking. Assisting with financial tasks for both businesses and personal.
  
  
  

Coordinate Efforts

• Coordinate with other staff members to ensure smooth operation of all initiatives.
  
  
  

Production Admin Assistance

• Assisting production with various office work.
  
  
  

Qualifications/Skills

• Exceptional ability to manage multiple tasks and prioritize effectively is essential for this role.
• Outstanding organizational and time management skills, ability to multitask and prioritize daily workload.
• Strong verbal and written communications skills
• Proven work experience as a Personal Assistant
• Technical Proficiency including knowledge of office management systems and procedures
• MS Office and English proficiency
• Discretion and confidentiality
  
  
  

Team & Culture

We believe in teamwork, humility, and a strong work ethic. The right person for this role is humble, willing to work, and smart — someone who thrives in a friendly, fast-moving atmosphere where everyone works together toward shared goals.

As a Christian company, we seek members who share our faith and values. The ideal candidate will:

• Exhibit integrity, humility, and a servant-leadership approach
• Foster a supportive, encouraging, and respectful team environment
• Contribute to a culture of prayer, gratitude, and biblical principles
• Represent our company with professionalism and a Christ-like attitude