Office Manager

About Us:

ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes.

Job Overview:

This opportunity is for an experienced office administrator and bookkeeper. Experience in the land surveying or engineering industry would be highly regarded.

The role will involve performing day-to-day tasks such as invoicing, crew and project management, managing incoming calls from clients, vendors, client relationships, office administrative tasks, banking transactions, bookkeeping functions, etc. A successful candidate is expected to have strong project management, excellent office administrative and bookkeeping skills, have the adaptability to execute a multitude of tasks in an administrative capacity, independently, be a self-starter and problem solver to support the operations of the team.

The role is in full-time capacity in our McDonough, Georgia office. This is an on-site role.

3500 Loop Road, Suite C7, McDonough, GA 30253

Key Responsibilities:

• Office Administration: Oversee daily office operations, maintain and update databases, records and filing systems. Scheduling meeting, resolve client issues and assist in crew management.
• Bookkeeping: Assist in maintaining data into general ledgers in a timely manner. Gather and record all financial transactions including sales, purchases, invoices, receipts, and payments.
• Process invoices, purchase orders, manage vendor relationships and resolve any billing or invoice discrepancies. Ensure proper record keeping, document retention and compliance with company policies and regulations.
• Bookkeeping: Maintain accurate and up-to-date financial records using QuickBooks. Maintain or assist in maintaining general ledgers and reconciling ledger accounts regularly.
• Integrate accounting processes and implement appropriate tagging of financial records across all portfolio companies
• Assist with month-end and year-end closing processes
• Generate financial statements (P&L, balance sheet, trial balance)
• Payroll Support: Support HR tasks such as onboarding, time-off tracking, payroll processing, documentation, employee benefit management, and maintaining employee records

Qualifications:

• Having minimum 5-7 years of experience in office administration, and other office administrative roles.
• College degree in business, finance, operations, or related field (preferred).
• Excellent communication skills, written and verbal, in English are mandatory for this role. Communication abilities in Spanish are good to have.
• Excellent organizational skills, quick thinking, problem solver, self-starter, ability to identify efficiencies and operational awareness are critical to the role.

Artificial Intelligence

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made by a member of our hiring team.

“We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status.”