What are the responsibilities and job description for the Workforce Planning Analyst position at Drivemode?
Our Mission:
Driving technology always feels old. Not by a little bit. We believe vehicles can be a thousand times smarter, safer, and more connected to the world around us, and our mission is to see it happen. In 2019, we joined forces with Honda as their first startup acquisition, and now we’re expanding our vision into building the future of electric vehicles (BEV) for millions of people around the world.
Why Drivemode:
Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits. By becoming a part of our team, you'll contribute to a crucial mission that revolutionizes the way people engage with vehicles, addressing both business needs and the world's environmental challenges. This presents an exceptional opportunity to be at the forefront of innovation and drive Honda's success in the EV market.
About the Role:
Drivemode is looking to hire a Workforce Planning Analyst to join the Operations team on a part time basis. 20 hours per week for 6 months duration.
What You’ll Be Doing:- Build an Excel single source of truth for workforce / man-month capacity and effort by project/team.
- Consolidate Worksheets; normalize IDs/names, maintain mapping tables (project, team, cost center), and document change logs.
- Track effort and capacity by project/org on a monthly cadence and variances for management reviews.
- Build reusable templates (Power Query queries, input forms) to minimize manual work and improve repeatability.
- Define data quality rules (cut-off, naming, versioning) and reconciliation checks; escalate exceptions with clear owners and due dates.
- Partner with PMs, Engineers, Finance, and HR stakeholders across the US and Japan to drive adoption, coordinating across time zones and flexing hours for occasional late meetings (JST, with advance notice).
- Advanced Excel: Pivot, XLOOKUP/SUMIFS, dynamic arrays (FILTER, UNIQUE), and Power Query (joins, fuzzy match, data types).
- Strong data reconciliation & hygiene: design checks, surface exceptions, maintain audit-ready trails.
- Working knowledge of project planning: Work Breakdown Structure, cross-team coordination, and basic scheduling.
- Allocation/financial fundamentals: cost-center mapping/tagging, variance highlights, and run-rate thinking.
- Comfort consuming Jira data (read access or CSV exports); collaborate via Slack/Teams.
- Familiarity with Jira/JQL; exposure to time/effort tools (e.g., Tempo).
- Basic Power BI/Tableau for lightweight dashboards; simple automation (Python or Power Automate).
- Experience improving Business Operations processes (templates, SOPs, review cadence) in partnership with PMO/Finance.
EEOC Statement
Drivemode is proud of a very diverse team with employees coming from 5 continents/11 countries as of today. Diversity in our workplace has played an important part in our success; we recognize each employee’s unique background, knowledge, experiences, ideas, and viewpoints which are all critical in developing a product that has the greatest impacts on drivers all over the world.
Drivemode provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, gender, national origin, sexual orientation, gender identity, disability, or any other characteristics that make you unique.
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