What are the responsibilities and job description for the Executive Assistant position at Drive Custom Fit?
Executive Assistant to the CEO
Drive Custom Fit | Tuscan Village, Salem, NH | Full-Time | $60,000
Make big things happen at the most energetic fitness club in Tuscan Village.
Drive Custom Fit isn’t your average gym. We’re a high-energy fitness community in the heart of Tuscan Village, where the music is loud, the coaching is elite, and our members and team push each other to be their best. Now we’re looking for a sharp, organized, can’t-stop-won’t-stop Executive Assistant to be the CEO’s right hand and help run the engine behind it all.
This is not a “sit at a desk and answer the phone” job. You’ll lead our biggest events, build partnerships with some of the best brands around, own the systems that keep the club running, and help launch new Drive apparel. If you love variety, thrive on getting things done, and want your work to be seen and felt every day, keep reading.
What You’ll Own
🎯 The CEO’s right hand
- Manage the CEO’s calendar, meetings, agendas and follow-ups
- Prepare materials for leadership meetings, including month-end KPI reports, margin analysis and performance tracking
- Lead special projects, research and presentations
- Act as the trusted link between the CEO, our department leaders, vendors and partners
🎉 Our signature events
Lead planning and execution for Drive’s biggest moments of the year: Drive Into the New Year, Spring Kickoff, Drive America, Summer Smash and Drive Life. You’ll own the timelines, budgets and vendor relationships (DJs, photographers, décor, sponsors), then run a post-event review so the next one is even bigger.
🤝 Brand partnerships and community
Build and grow relationships with Tuscan Village businesses and residential communities, plus partners like lululemon and leading wellness and nutrition brands. You’ll find co-branded event ideas, member perks and new ways to put Drive in front of more people.
💻 The systems behind the club
Be the go-to admin for Mindbody (including training new team members), HubSpot, Google Workspace and MyZone. You’ll keep everything organized and running smoothly, and look for ways to make it work even better.
👕 Drive apparel and merch
Take new collections from concept and design through ordering and launch, working with designers, vendors and our marketing team.
⚡ EliteZ program support
Keep our EliteZ program organized and up to date, including registration, waivers, the website and communication with families.
Who You Are
- Highly organized and detail-obsessed. You never let a ball drop.
- Proactive: you see what’s needed before anyone asks
- Comfortable juggling multiple projects and priorities at once
- A strong communicator, in person and in writing
- Tech-savvy and quick to learn new platforms
- Discreet and professional with confidential information
- Great at building relationships with vendors, partners and teammates
What You Bring
- Bachelor’s degree in Business, Management, Exercise Science or a related field, or equivalent experience
- Experience as an executive assistant, project coordinator or in a similar role
- Strong organizational, analytical and problem-solving skills
- Proficiency in Microsoft Office and Google Workspace
- Bonus points for: experience in fitness, hospitality, retail or events; experience with Mindbody or similar software
The Schedule
This is a full-time, on-site role at our Tuscan Village club. Our big events happen when our members are here, so you’ll occasionally work evenings and weekends around those dates.
What’s In It for You
- $60,000 salary bonus
- Health, dental and vision insurance
- Paid time off
- 401(k) with company match
- Complimentary Drive membership
- Employee discounts
- Performance-based bonus opportunities
- Professional development, plus a seat close to the CEO in a growing company
Why Drive?
At Drive Custom Fit, we create an environment where members and employees are empowered to become the best version of themselves. We believe in delivering exceptional service, building meaningful relationships, and continually raising the standard of what a fitness community can be. Come be part of it.
Ready to drive with us? Apply today.
Salary : $60,000