Indirect Procurement Commodity Buyer

Job Description

NACA-117

INDIRECT PROCUREMENT COMMODITY BUYER

Support Lines: Services, Facilities & Energy | Regional Global Purchasing

INTERNAL JOB TITLE

Commodity Buyer

EXTERNAL JOB TITLE

Indirect Procurement Commodity Buyer Support Lines: Services, Facilities & Energy

BUSINESS GROUP

Motorparts

REGION

Regional (specific region to confirm)

SITE LOCATION

HR / Hiring Manager to confirm

JOB CODE / SECTION

41200105 (HR to validate)

JOB LEVEL / FLSA STATUS

B8 Professional (Exempt) / Supervisor I

FUNCTION

Global Purchasing

SUBFUNCTION

Indirect Procurement

REPORTS TO

Global Purchasing Leadership (specific title to confirm)

DIRECT REPORTS

None anticipated; confirm with Hiring Manager

Job Summary

The Indirect Procurement Commodity Buyer Support Lines: Services, Facilities & Energy supports regional Global Purchasing activities for assigned indirect categories. The role executes sourcing and purchasing activities, analyzes requirements and spend, identifies and evaluates suppliers, supports contract negotiations, maintains purchasing and supplier data, and coordinates purchase requisitions, purchase orders, delivery follow-up, invoice resolution, and supplier performance. The position partners with regional stakeholders to deliver competitive cost, reliable service, contract compliance, and continuous improvement across services, facilities, and energy categories.

The proposed level is B8 Professional (Exempt) / Supervisor I. This level is appropriate for an experienced individual contributor who independently completes analysis and research, serves as a lead for an area or project, works with internal and external parties, and may manage medium-size projects within established budgets and timelines. Final level, FLSA status, job code, reporting title, location, and approval authority should be validated by Compensation, HR, and the hiring leader.

Responsibilities

JOB RESPONSIBILITIES Regional Category and Sourcing Support

• Support regional category plans for services, facilities, and energy in alignment with Global Purchasing direction and regional business requirements.
• Analyze stakeholder requirements, historical spend, supplier capabilities, market information, commercial terms, and total-cost considerations to support sourcing recommendations.
• Conduct requests for information, quotations, and proposals; coordinate bid packages, supplier communications, evaluations, and award recommendations.
• Identify opportunities for supplier consolidation, demand management, standardization, cost reduction, cost avoidance, service improvement, and risk mitigation.
• Maintain category trackers, sourcing pipelines, savings documentation, contract status, and implementation actions for assigned support lines.
  
  

Services, Facilities and Energy Procurement

• Purchase assigned indirect services, facilities-related requirements, and energy products or services in accordance with approved category strategies, policies, and delegated authority.
• Partner with Facilities, Operations, EHS, Finance, Legal, Sustainability, and site stakeholders to define business requirements, service levels, schedules, and commercial evaluation criteria.
• Support sourcing and supplier management for categories that may include maintenance and repair services, janitorial, security, waste, utilities, energy supply, facility projects, workplace services, and other assigned indirect services.
• Coordinate contract renewals, extensions, amendments, and expirations to promote continuity of service and timely stakeholder decisions.
• Escalate safety, operational continuity, legal, regulatory, environmental, or commercial risks to the appropriate functional owner.
  
  

Supplier and Contract Management

• Support supplier identification, qualification, onboarding, and vendor-master activities across applicable company codes and purchasing systems.
• Prepare commercial comparisons and negotiation materials and participate in negotiations within assigned authority.
• Coordinate with Legal and stakeholders to develop, route, maintain, and implement contracts, statements of work, service-level requirements, pricing schedules, and supporting documentation.
• Monitor supplier performance against cost, quality, delivery, service, safety, sustainability, and contract expectations; coordinate corrective actions when needed.
• Maintain accurate supplier, contract, pricing, and purchasing records and support periodic supplier reviews.
  
  

Purchase-to-Pay Execution

• Review purchasing requests for completeness, approved specifications, supplier availability, cost allocation, required approvals, and contract coverage.
• Create or support purchase requisitions and purchase orders in SAP or the applicable ERP system and transmit approved orders to suppliers.
• Follow up with requesters and suppliers regarding delivery, service completion, goods receipt, and other required transaction steps.
• Coordinate with Accounts Payable, Vendor Master Data, Finance, suppliers, and requesters to resolve invoice, purchase order, payment-term, receipt, and vendor-data issues.
• Identify recurring process issues and implement or recommend corrective and preventive actions.
  
  

Stakeholder Partnership and Reporting

• Serve as a regional purchasing contact for assigned services, facilities, and energy requirements and provide timely updates to stakeholders.
• Build productive relationships with site teams, functional partners, incumbent suppliers, and potential suppliers.
• Prepare spend, sourcing, savings, supplier-performance, contract, and project reporting using approved data and templates.
• Contribute procurement expertise to regional projects and support the implementation of awarded suppliers and contracts.
• Promote compliance with purchasing policies, competitive-bid requirements, approved contracts, and documented approval processes.
  
  

JOB REQUIREMENTS Required Education

• Bachelor's degree in Supply Chain, Purchasing, Business, Finance, Engineering, Facilities Management, Energy Management, or a related field, or equivalent professional experience.
  
  

Required Experience

• Three or more years of experience in procurement, purchasing, sourcing, supply chain, contract administration, or a related field.
• Experience supporting indirect categories or purchasing services in a corporate, industrial, manufacturing, or multi-site environment.
• Experience with supplier evaluation, competitive sourcing, commercial analysis, purchase orders, contracts, and invoice issue resolution.
• Experience using an ERP or purchasing system and maintaining supplier and procurement data.
  
  

Required Skills And Capabilities

• Working knowledge of sourcing, supplier management, contract administration, purchase-to-pay processes, and total-cost analysis.
• Analytical and organizational skills with the ability to manage multiple priorities and produce accurate work within established deadlines.
• Commercial communication and negotiation skills for working with suppliers and cross-functional stakeholders.
• Ability to exercise independent judgment within defined procedures and refer higher-risk, nonstandard, or high-value matters for approval.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook; working knowledge of SAP or a similar ERP system.
  
  

Preferred Qualifications

• Experience with services, facilities, utilities, energy, maintenance, workplace services, or related indirect procurement categories.
• Experience supporting regional or multi-country sourcing activities.
• Professional procurement or supply chain certification.
• Experience with spend analysis, e-sourcing, contract-management, supplier-performance, or procure-to-pay tools.
  
  

SCOPE AND DECISION AUTHORITY

• Functions as a regional individual contributor and may serve as the lead for assigned sourcing projects or category workstreams.
• Works independently on day-to-day duties within established category strategies, purchasing procedures, approval limits, budgets, and timelines.
• Provides analysis and recommendations concerning suppliers, sourcing options, commercial terms, and process improvements.
• May lead medium-size projects or participate in larger regional initiatives and provides input on project budgets and resources.
• Contract commitments, supplier awards, exceptions, and purchases outside delegated authority require review and approval by the appropriate leader.
  
  

PHYSICAL DEMANDS

Primarily office-based work requiring regular use of a computer, phone, and standard office equipment. The role may require visits to offices, facilities, manufacturing sites, supplier locations, or project areas. Any role-specific physical requirements should be confirmed by HR and the hiring manager and assessed through the appropriate accommodation process.

WORK ENVIRONMENT

Works in a regional, cross-functional environment with regular interaction across Global Purchasing, Facilities, Operations, EHS, Finance, Legal, Sustainability, site teams, Accounts Payable, suppliers, and service providers. Work location, work model, schedule, and travel expectations are to be confirmed.

Other Duties

Additional duties, responsibilities, and activities may be required.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.