Purchasing Assistant, Materials Management

Under the direct supervision of the Purchasing Supervisor, the Purchasing Assistant orders supplies to help ensure all departments and units are fully stocked.

Responsibilities (essential Functions)

• Convert requisitions into purchase orders and record/store according to hospital procedure for materials, supplies, and equipment.
• Regularly place orders with vendors per departmental procedures. Negotiate with suppliers when approved by Supervisor.
• Accurately updates all resource lists and inventory changes according to established procedures.
• Comply with contracts.
• Update and utilize pricing and item master list; Maintain proper and current pricing as notified by vendors.
• Communicate with Supervisor regarding backlogs; Communicate with vendors concerning backorders and substitutions suitable for the affected departments/units.
• Maintain and/or implement purchasing and recordkeeping systems. Type department correspondence and accurately maintain files.
• Perform excellent customer service, in-person and on the phone, including but not limited to positive greetings, patience, active listening, and excellent verbal communication skills.
• Follow operating standards.
• Ensure and maintain confidentiality, discretion, and caution when handling sensitive or confidential information.
• Assist in other projects and functions within the department to meet departmental deadlines.
• Set priorities for routine work flow and make allowances for special circumstances that may arise.
• Attend and participate in meetings as needed.
• Regular attendance and punctuality for scheduled shifts.
• Maintains professional and technical knowledge through continuing education opportunities including internal and external educational offerings.
• Utilization of assistive devices for lifting is mandatory.
• Must adhere to safety protocols at all times.
• Per DRH policy, all required conditions of employment must be met and maintained including required vaccinations.
• Implement DRH Standards of Behavior and exhibit behaviors consistent with DRH core values.
• Performs other related duties as assigned.
  
  

Qualifications

JOB REQUIREMENTS:

Minimum Qualifications: Communication skills including fluency in oral and written English. Basic computer skills including the ability to send/receive email and navigate information technology associated with the position. Accurately perform basic mathematical calculations. Ability to remain flexible to quickly adapt to urgent situations. Ability to adapt procedures, processes, tools, equipment, and techniques to accomplish the requirements of the position.

Education and/or Experience: High school diploma or equivalent required. Two years of experience in healthcare purchasing preferred. Working knowledge of medical supplies. Proficiency with the MS Office Suite, 10-key by touch, with strong attention to detail including accuracy with numbers. Skill in using computer and software, phone, printer, copier, and scanner for work tasks. Skill in analyzing and problem solving.

Effective customer service skills. Excellent written, verbal, and interpersonal communication skills. Excellent time management skills with a proven ability to meet deadlines. Ability to prioritize tasks and to delegate them when appropriate. Ability to follow applicable regulations, policies and/or procedures, and to work independently.

Certifications, Licenses, Registrations: A current, valid driver’s license and automobile liability insurance must be maintained.