Office Aid / Administrative Assistant (with basic accounting)

Our Company:

Drew Massa Cooling is a refrigerated cross-dock facility located in Salinas, CA, serving growers, shippers, and distributors throughout Monterey County and the Central Coast. We specialize in temperature-controlled cross-docking, short- and long-term cold storage, and fast, efficient handling to keep perishable goods fresh and moving. Rooted in the Salinas agricultural community, Drew Massa Cooling is committed to reliable service, clear communication, and tailored logistics solutions that support supply chain efficiency for fresh produce and other temperature-sensitive products.

Job Overview
We are seeking a proactive and detail-oriented Office Aid / Administrative Assistant with basic accounting skills to join our dynamic team. This role offers an exciting opportunity to support daily office operations, manage administrative tasks, and assist with bookkeeping responsibilities. The ideal candidate will be energetic, organized, and possess excellent communication skills, ensuring smooth office functioning and exceptional customer service. This paid position is perfect for someone eager to grow their administrative expertise while contributing to a vibrant work environment.

The position may not include all the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.

Responsibilities

• Greet visitors and manage front desk duties with professionalism and warmth
• Operate multi-line phone systems, answer inquiries, and direct calls efficiently
• Maintain accurate filing systems (electronic and paper) and update records
• Provide general administrative support
• Perform basic bookkeeping tasks: data entry, accounts payable/receivable support, reconcile small accounts, prepare invoices
• Support office management activities such as
• Handle customer support and client inquiries via phone or email with excellent phone etiquette
• Communicate clearly and professionally with team members, vendors, and clients

Skills Required

• Minimum 1–2 years office or administrative experience; bookkeeping or accounting assistant experience preferred
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Comfortable with basic accounting concepts and software (QuickBooks, Xero, or Excel)
• Bilingual abilities are a plus for communicating with diverse clients and team members
• Exceptional customer service skills combined with professional phone etiquette and data entry accuracy
• Ability to manage time efficiently, prioritize tasks, and maintain attention to detail in proofreading and filing processes
• Ability to multitask, prioritize, and work independently with minimal supervision
• Positive, professional attitude and reliable work attendance
• High School Diploma, G.E.D. or equivalent

Desired Traits:

• Organized, proactive, and resourceful
• Team-oriented and customer-focused
• Quick learner who adapts to process changes

Equal Opportunity Employer:
Drew-Massa Cooling is an equal opportunity employer and values diversity.

Pay: $19.00 - $22.00 per hour

Benefits:

• 401(k) matching
• Health insurance

Work Location: In person

Salary : $19 - $22