Project Coordinator (Non- Healthcare)

Project Coordinator (Non- Healthcare)
Immediate hire
Reports to: Director of Operations

Experience: Minimum of five years in environmental services, construction, procurement, logistics, utilities, or B2B field-service operations

Do not apply if your background is healthcare, medical office, hospital, clinic, dental, pharmacy, home health, medical billing, medical records, or patient scheduling. Those applications will not be reviewed.

About the company
We are a well-established environmental services company focused on critical infrastructure and critical facilities projects throughout the Eastern United States. This position supports the expansion of our second office in the Knoxville area.

About the role
This is a new position on the expansion team and a long-term, integral part of our operations. The Project Coordinator reports to the Director of Operations and works with the owners and directors to support day-to-day B2B operations, including estimating, invoicing, dispatching, and project documentation through closeout.

This role coordinates environmental and critical-infrastructure service projects.

Responsibilities
- Support the Director of Operations, owners, and market directors on daily operational priorities
- Assist with estimating and prepare accurate invoices
- Coordinate dispatching and maintain project schedules
- Support project documentation and closeout
- Manage the estimate, purchase order, and contract process
- Support supplier onboarding and work within vendor and customer portals
- Track certificates of insurance (COIs), understand the additional insured endorsements, and waivers of subrogation
- Communicate clearly with internal teams and business partners
- Maintain organization and follow-through, including when working with limited direction

What success looks like
- Work moves cleanly from estimate to purchase order to contract through dispatch, invoicing, documentation, and closeout
- Client onboarding, portal access, and insurance compliance stay current so operations are not delayed
- Competing priorities are handled with minimal direction; issues are escalated early

Qualifications
- Minimum of five years in environmental services, construction, procurement, logistics, utilities, industrial service, or another B2B field-service / project-operations role
- High school diploma or equivalent required; associate or bachelor’s degree in business, construction management, logistics, environmental studies, or a related field preferred
- Strong attention to detail and follow-through
- Excellent written and verbal communication skills
- Professional, reliable, and able to work independently
- Proficient in Microsoft Office 365, with strong Excel skills
- Experience with project management platforms, ERP/accounting systems, SharePoint, dispatch tools, or B2B portals preferred
- Familiar with supplier onboarding, B2B portals, and the estimate / purchase order / contract process
- Familiar with certificates of insurance, additional insured requirements, and waivers of subrogation
- Familiarity with jobsite, industrial, or customer facility safety expectations preferred

Not a match
- Healthcare, hospital, clinic, dental, pharmacy, home health, or medical-office backgrounds
- Medical billing, medical coding, medical records, patient scheduling, or healthcare administration
- Roles whose primary setting was a hospital, physician practice, or other clinical environment

Schedule and location
|- Full-time, in office at our Knoxville-area location
- Standard business hours; occasional extended hours may be required
- Flexible arrangements may be considered after the first year based on performance and business needs

Compensation and benefits
- Competitive compensation commensurate with experience; pay range discussed with qualified candidates
- Benefits package available; details provided during the hiring process
Requirements
- Employment is contingent on successfully completing a background check appropriate for a confidential position
- Detailed cover letter required
- Résumé must include 3–4 business references
- Serious, qualified applicants only

How to apply
Submit a résumé and a detailed cover letter explaining why you are a strong fit for the role. State the industry you have worked in. Template or copy-and-paste cover letters will not be considered. Review our website, understand our brand, and be prepared with thoughtful, informed questions.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

Pay: $65,000.00 - $98,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $65,000 - $98,000