What are the responsibilities and job description for the Administrative Assistant- Elevate position at Drees Homes?
Overview
Drees Homes is a family-owned home building company with a passion for making custom homes easy. For over 95 years, we have taken care of our employees and our customers. It's why we rank as the 19th largest privately-owned builder in the country and have a track record of long-tenured employees. We're proud of being named a 2023, 2024 and 2025 U.S. Best Managed Company, a program sponsored by Deloitte Private and The Wall Street Journal, and we've been officially certified as a Great Place to Work in both 2023, 2024 and 2025. Enrich your career at a company that values integrity, excellence, opportunity, stability and success.Headquartered in Fort Mitchell, Kentucky, Drees has operations in twelve metropolitan areas: Greater Cincinnati and Cleveland, Ohio; Austin, Dallas, Houston, and San Antonio, Texas; Indianapolis, Indiana; Jacksonville, Florida; Nashville, Tennessee; Raleigh, North Carolina; and Washington, DC.
Responsibilities/Qualifications
BUILD YOUR CAREER WITH DREES HOMES!
We are seeking enthusiastic candidates for an administrative position in our Cleveland, OH Division.
In this position, you will be responsible for prompt, accurate processing of contracts, permits and closing documents for the Elevate Division.
Primary Duties and Responsibilities:
Manage contractor registrations, vendor setup, and permit applications, including tasks like ordering topos, creating layouts, and preparing ARB documents.
Build relationships with municipalities, communicate with divisional teams, and track permitting progress to ensure timely updates.
Handle coordination of print redraws, process invoices, and assist with Production Resource Coordinator duties as needed.
Audit contracts, track Market Manager commissions, assist with sales coordination, and manage documentation for contracts, addendums, and change requests.
Maintain inventory sheets, process production orders, manage marketing materials, and ensure accurate updates to Dreeshomes.com and other platforms.
Support administrative tasks for the General Manager, train new Market Managers, attend meetings, and assist in creating marketing materials and signage.
Process real estate tax bills, check requests, and checks for deposit; communicate with relevant parties to facilitate closings.
Prepare closing packages, track construction loan draws, and ensure necessary documents like Certificates of Occupancy are in place.
Attend sales meetings, create final bills from contract documents, and verify accuracy of HUD-1 settlement statements.
Ensure all funds are received and deposited at closing, maintain job files, and track closing information; notify the General Manager of delays and assist in resolution strategies.
Assist in preparing forecasts and closing reports, manage lot purchases, and complete necessary paperwork in accordance with company policies.
Process employee expense reports, track bond and escrow money, and handle additional duties as assigned.
Requirements, Knowledge and Skills:
- Previous administrative experience; homebuilder experience helpful
- Proficient in the use of computer technology including Word, Excel, PowerPoint and Outlook
- Excellent written and verbal communication skills
- Detail-minded with excellent organizational and follow up skills
- Previous experience in the real estate, new home sales industry and/or Marketing experience would be a real plus
- Display a friendly, personable and approachable manner
- Ability to take the initiative and exercise independent judgment
- College degree (Bachelor's or Associates) preferred
The schedule of this position will be Monday - Friday 8 AM - 5 PM, plus additional hours as necessary.
Premier Benefits to Support YOU:
- We offer a comprehensive benefits package, including:
- Medical, dental and vision
- Life, AD&D, and critical illness insurance
- Wellness rewards
- 401(k) savings plan
- Profit Sharing
- Paid time off increasing with tenure
- Tuition reimbursement
- Long and short disability and Parental leave
- Employee discount program on the purchase of a Drees Home
- Employee Assistance Program and much more!Excellent salary and bonus potential.Join a special team that works together to make Drees Homes a successful company and a rewarding place to work!
Summary
Equal Opportunity Employer / Drug Free WorkplaceTo learn more about Drees Homes visit our website www.dreeshomes.com