Executive Assistant

Executive Assistant

Hours: Full-Time, Hourly, Non-Exempt. Works 36 hours per week.

The DreamTree Project provides housing & compassionate support services to youth and adults in crisis. If that mission aligns with you, please apply today.

Expectations:

• Maintain trauma-informed, supportive environment for staff and clients
• Ensure provision of services in an emotionally and physically safe, clean, and supportive atmostphere
• Provide service with integrity, respect, empathy, and confidentiality to colleagues, guests, residents, clients, and community members.

Education & Experience Requirements:

• Bachelor’s Degree and three years of relevant work experience
• Five or more years of experience in an administrative role reporting directly to upper management, with previous experience as executive assistant, or office manager strongly preferred.
• Demonstrated proficiency with administrative tasks and responsibilities
• Highly proficient in Google Suite, and ability to learn new software. An extremely high level of skill for building spreadsheets is required
• Time management and ability to meet deadlines in a high volume environment
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Strong interpersonal and collaboration skills
• Ability to travel as needed

Executive Assistant Responsibilities:

• Manages an executive's calendar, including scheduling internal and external meetings, and prioritizing time sensitive matters
• Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive office
• Prioritizing emails, texts, and phone calls, and acting as a gatekeeper for incoming communications
• Managing correspondence between executive, team, and Board members when the executive is away
• Providing administrative assistance, such as accurately writing and editing emails, drafting memos, and preparing communications on the executive's behalf
• Handle sensitive company information with discretion and ensuring confidential information stays private
• Assist in project management by coordinating with teams and following up on project statuses
• Oversee projects as assigned
• Prepare action items for various meetings, take minutes/notes during meetings
• Assist with compiling information and preparing spreadsheets
• Create and maintain recurring and one-off reports
• Complete executive's expense reports
• Plan and orchestrate work to ensure that executives' priorities are met, organizational goals are achieved, and best practices are upheld
• Ability to go to after hours networking or other company events as needed
• Meet with supervisor for monthly Reflective Supervision
• Participate in the on-call rotation
• Other duties as assigned

Additional Compensation:

• $100 = 30 Days after start date
• $100 = 60 Days after start date

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Mileage reimbursement
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call

Work Location: In person

Salary : $19 - $24