Office Manager

Position Overview: Dreamliner is seeking a polished and professional Office Manager to join our team. The Office Manager will play a key role in ensuring the smooth day-to-day operations of the office. This position requires an individual with strong attention to detail, excellent communication skills, and a proactive attitude. The ideal candidate will have the ability to manage multiple tasks, prioritize effectively, and provide exceptional support to both clients and internal teams.

Key Responsibilities:

• Client and Visitor Interaction:
  • Greet clients and visitors in a professional, friendly, and welcoming manner.
  • Manage visitor access to the office, ensuring security protocols are followed.
  • Answer and route incoming calls, taking detailed messages when necessary.
• Scheduling & Office Coordination:
  • Manage scheduling of the conference room, ensuring availability and seamless transitions between meetings.
  • Coordinate office and client gatherings, including ordering food, setting up, and distributing materials.
  • Oversee and maintain the presentability of common areas, including the break room, conference room, and other shared spaces.
• Mail and Package Management:
  • Handle incoming and outgoing packages, ensuring timely and accurate shipping.
  • Distribute confidential mail and other correspondence promptly while maintaining confidentiality and security.
• Supply Management:
  • Order and maintain office supplies, keeping track of inventory levels and ensuring the office is well-stocked at all times.
  • Handle office equipment maintenance requests and ensure they are resolved promptly.

• General Office Management:
  • Ensure the office remains clean, organized, and professional in appearance.
  • Assist with administrative tasks as required, including organizing office events or team-building activities.
  • Take initiative to identify areas for office improvement and address potential challenges proactively.

Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Exceptional attention to detail and organizational skills.
• Strong communication skills, both verbal and written, with the ability to interact confidently with all levels of employees and clients.
• Ability to manage multiple tasks with a proactive approach.
• Strong problem-solving skills and the ability to maintain professionalism under pressure.
• Comfortable managing confidential information with discretion.
• Ability to work independently and as part of a team.
• Experience with office software (Microsoft Office, Google Suite, etc.) is preferred.

Key Attributes:

• Polished and professional demeanor.
• Strong communicator with extreme ownership able to stand firm when necessary.
• Proactive, with a hands-on attitude toward problem-solving.
• Able to handle multiple tasks simultaneously and prioritize effectively.

Dreamliner is committed to maintaining a professional and positive work environment, and were looking for an individual who can contribute to our team's success and culture. If youre organized, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity!