What are the responsibilities and job description for the Starts & Permits Manager (1103) position at DRB Homes?
To manage the starts and permitting staff and provide oversight in preparation of start packages for new contracts. The manager will be the liaison between the permits and starts process and team while supporting the Production and Purchasing departments with pre-construction activities including permitting, tracking and scheduling starts. The starts and permitting Manager may also be assigned projects and tasks as required. This position will also provide management over the permits and starts team.
ESSENTIAL FUNCTIONS:
Duties and Responsibilities
o Manages and compiles all items for the construction start packages and resolves issues according to the starts schedules.
o Consolidated Options Order Form (COOF)/Cut Sheets/Selection sheets
o Post to Buildpro & maintain in file
o Change Orders
o Perform data entry of start information into applicable databases such as;
o DRB Proprietary systems (Sales 1440/BuildPro/NewStar/G3-HUB)
o Newstar (Purchase Orders, contract, accounting)
o Spreadsheets and Files maintained in Microsoft Office applications (Word, Excel Powerpoint)
o Oversight the administration of purchase orders for external vendors
o Required to ensure the department maintains an accurate system and office files
o Manages the coordinated preconstruction activities including permitting, tracking and scheduling starts.
o Oversight of requests for permitting documents for each new home starts and reviews documents for accuracy.
o Manages requests, coordination of all townhouse building strips for the division
o Manages coordination of outside surveyors/engineers on site plans and possibly several municipalities as required
o Assist in management of team in assembling plans for permits/starts - this includes Master Plan Sets, reference plans from other prior starts and lot specific plans with specific structural options. Properly tracking and filing the plans for future reference as the start process unfolds.
o Management of new processes of assembling additional documents needed for permitting - truss layouts, RES checks, etc.
o Manage and establish “Start Package “for Construction Starts changes as required”
o Manages the team in administering Start Packages- Spec to Sales package
o Ensure the copying and distribution of information as required for permit and start packages
o Other duties as apparent or assigned
QUALIFICATIONS:
Knowledge and Skills
• Microsoft Office Suite experience
• Must be able to interact and communicate with individuals at all levels of the organization. Must be able to communicate effectively and professionally with external customers to discuss utility, subcontractor & supplier issues to include addressing issues with purchase orders, job schedules etc.
• Detail oriented and organized
• Strong multi-tasking skills
• Ability to work in fast paced environment
• Problem and research skills
• Must have valid driver’s license
Education and Work Experience
• High School Diploma or GED with work experience
• 3-5 years prior managerial experience
• Experience with blueprints; permits
• Exposure to residential homebuilding environment preferred
• Very knowledgeable in systems and processes