What are the responsibilities and job description for the Executive Assistant position at Draxxon?
We are seeking a skilled Executive Assistant with Office Management experience to join
our team and support our executive leadership. This role requires high levels of
discretion, integrity, good judgment, and professionalism in dealing with senior
executives inside and outside of the company. The successful candidate must
understand business priorities, demonstrate the ability to proactively anticipate needs,
drive improvements, own and complete sophisticated tasks, react with appropriate
urgency to situations that require a quick turnaround, and proactively solve difficult or
complex problems. Exceptional organizational and communication skills, both written
and verbal, are a must.
Responsibilities include:
- Provide behind-the-scenes support to top-level senior executives while
maintaining high levels of discretion, professionalism, judgment, and attention to
detail.
- Monitor, screen, and prioritize emails, calls, and other communications ensuring
24-hour response time.
- Develop detailed travel itineraries, including flight schedules, ground
transportation, hotel accommodations, and any other necessary arrangements.
- Coordinate with relevant parties to ensure all travel documents, visas, and
permits are obtained and up-to-date.
- Provide 24/7 support for executives during travel, promptly addressing any
issues or changes to the itinerary.
- Utilize travel management software and tools to streamline booking and itinerary
management processes.
- Anticipate follow-ups and proactively manage upcoming needs.
- Support team members on special projects as needed; may be responsible for
some programs independently.
- Coordinate with relevant departments to gather data and information for
presentations.
- Build internal and external partnerships and coordinate work efforts across
functions.
- Prioritize and deal with a multitude of requests on behalf of the Chief Executive
Officer.
Must have:
- College degree in business or 3 years of Executive Assistant experience.
- Proficient with technology including Microsoft Office suite applications (Outlook,
Word, Excel, PowerPoint, etc); Google Suite applications (Sheets, Docs, Slides,
etc.); Zoom, iPhone, Slack, etc. An effective communicator that works well with
others at all levels within the organization. Self-motivated, positive attitude, good
organizational skills and detail-oriented with the ability to prioritize and meet
deadlines promptly.
Qualifications and Skills:
- Professional with a high degree of subtlety, tact, and judgment.
- Able to use sound judgment and discretion when handling highly confidential and
proprietary materials.
- Excellent influencing, negotiating, communication, and organization skills.
- Ability to think and plan proactively, delegate responsibilities appropriately, and
manage time effectively.
- Ability to multitask, anticipate needs, continually shift priorities on a moment’s
notice, and balance competing priorities.
- Ability to work independently.
Job Type: Full-time
Pay: $48,000.00 - $60,000.00 per year
Benefits:
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- Mc Leansboro, IL 62859 (Preferred)
Ability to Relocate:
- Mc Leansboro, IL 62859: Relocate before starting work (Preferred)
Work Location: In person
Salary : $48,000 - $60,000