What are the responsibilities and job description for the Accounting Clerk position at Drake General Contractors LLC?
Drake is seeking an organized and detail oriented Accounting Clerk to support billing and job setup for our construction projects. This position prepares invoices, maintains accurate project information in our ERP system, and works with project teams to ensure billing is completed correctly and on time.
Key Responsibilities
Key Responsibilities
- Set up new jobs in the ERP system, including budgets, phases, cost types, and contract amounts.
- Review job information to verify taxability and billing requirements.
- Enter contract items and change orders into the ERP system.
- Prepare and process customer invoices for construction projects.
- Review contracts, purchase orders, work tickets, and other billing documents.
- Confirm completed work, quantities, and rates with project managers and field personnel.
- Prepare progress and time and material billings.
- Track unbilled work, retainage, and missing documentation.
- Submit invoices through customer portals or email.
- Complete Procore to Vista ERP integrations and verify transferred information.
- Record monthly work in progress (WIP) entries.
- Assist with accounts receivable, billing questions, and payment discrepancies.
- Assist with creating deposit batches/files.
- Maintain accurate customer, project, and billing records.
- Assist with month-end accounting duties and other tasks as assigned.
- High school diploma or GED required.
- Previous billing, accounts receivable, bookkeeping, or accounting experience preferred.
- Construction billing or job cost accounting experience preferred.
- Experience with Viewpoint Vista and Procore is a plus.
- Proficient in Microsoft Excel, Outlook, and accounting software.
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication and teamwork skills.