What are the responsibilities and job description for the Accounts Payable position at Drake Companies LLC?
Drake Companies is seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. This position will play a key role in the company’s accounts payable process by ensuring invoices are accurately processed, payments are completed timely, and vendor accounts are maintained effectively. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work collaboratively with internal teams and external vendors to support efficient financial operations.
Responsibilities:
- Processing Invoices: Receive, review, and process invoices accurately and efficiently.
- Payment Processing: Prepare and execute payments to vendors, ensuring accuracy and timeliness.
- Vendor Relations: Communicate with vendors regarding invoice discrepancies, payment inquiries, and account reconciliations.
- Expense Reporting: Assist with expense reporting and reimbursement processes for employees.
- Data Entry: Maintain backup and verify all invoices, statements, and information.
- Record-Keeping: Maintain organized and accurate records of all accounts payable transactions.
- Month-end Closing: Support month-end closing activities, including reconciliations and reporting.
- Compliance: Ensure compliance with company policies, procedures, and relevant regulations.
- Process Improvement: Identify opportunities to streamline accounts payable processes and improve efficiency.
- Collaboration: Work closely with other departments, such as purchasing and accounting, to resolve issues and improve processes.
- Ad Hoc Tasks: Assist with special projects and tasks as assigned.
Qualifications:
- Education: Bachelor’s degree in Accounting, Finance, or related field preferred.
- Experience: Previous experience in accounts payable required and previous construction accounting preferred.
- Attention to Detail: Strong attention to detail and accuracy in processing invoices and payments.
- Organizational Skills: Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
- Communication Skills: Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
- Problem-Solving Skills: Ability to identify and resolve issues independently and collaboratively.
- Technical Proficiency: Proficiency in accounting software (AP) and Microsoft Excel.
- Integrity: High level of integrity and trustworthiness in handling sensitive financial information.
- Team Player: Ability to work well in a team environment and collaborate with colleagues across departments.
- Adaptability: Flexibility to adapt to changing priorities and business needs.