Facilities Manager

With minimal to moderate supervision, this role will exercise independent judgment and discretion while being responsible for maintaining a national portfolio of properties, directing the leasing, licensure and compliance, procurement, and relocation of existing and new properties/site locations in the portfolio for all pharmacy related locations. This include the analysis, negotiation, and preparation of contractual agreements, ensuring appropriate terms and conditions are included and providing professional services on assigned projects concerning the set-up, design, and operations of company locations and facilities.

Essential Functions

Note: The essential duties and primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the primary accountabilities listed below. Specific tasks, responsibilities or competencies may be documented in the incumbent’s performance objectives as outlined by the incumbent’s immediate supervisor or manager.

1. On an on-going basis, supervises equipment installation, renovation, and redesigning projects for new and existing site locations.

2. Generally, oversees and manages progress using formal project plans to ensure stakeholder communications milestones.

3. Ensures costs and contract requirements for new and existing facilities are adhered to.

4. On a regular basis works with management to review design changes, equipment, and specifications/substitutions for new facilities and site locations.

5. Provides expertise and oversees development of facility lease agreements, including negotiations in facility lease agreements with various entities.

6. Creates lease and capital budgets to submit for approval by management. Manages fiscal budget set forth for facilities expenses and redirects activities as necessary to maintain compliance.

7. Ensure that leased facilities meet government regulations, accreditation standards, health and security standards, and energy requirements.

8. Works directly with the accounting department to coordinate set-up activities that include activating, deactivating, and transferring utilities, setting up auto-pay, terminating rent payments, and other requirements as needed.

9. On an ongoing basis, provides support and training to managers and staff to ensure building relocation and other activities are completed, including coordination with the Safety and Compliance Manager to facilitate compliance with accreditation and licensing requirements, safe lifting practices, and other Safety and Compliance procedures.

10. On a regular basis, manages and trains a staff of contracted employees in the general maintenance of buildings, grounds, and equipment.

11. Maintain partnership with the analytics team to support facilities projects.

12. Oversees all third-party vendor relationships related to facility maintenance and operational equipment, ensuring seamless continuity of operations and compliance with company standards.

Marginal or Additional Functions

1. Maintains a network of real estate brokers and labor contractors.

2. Oversees contractors engaged for facility projects.

3. Provides Essential Function support for mergers and acquisitions, including, but not limited to, the evaluation of capital assets residing in facilities related to an acquisition or divestiture project.

4. Coordinates with operations leaders to audit compliance with standard operating procedures related to the storage, maintenance, and delivery of the company’s goods and services.

5. Performs other duties as assigned.

Supervisory and Managerial Responsibility

This position does not entail formal, direct supervisory responsibility.

Knowledge, Skills & Abilities

Education, Licensure or Certification:

• Knowledge of general business management as normally obtained through 1-2 years of college level business courses. Experience may substitute for formal education.
• A bachelor’s degree in business administration or similar field is preferred.

Work Experience or Related Experience:

• Two to Three years Business Development experience is preferred.
• Knowledge in DME field operations and the work environment is preferred.
• Expert negotiation skills for contracts, agreements, ad leasing documents are required.
• General knowledge relating to the execution and maintenance of leasing agreements is required.

Specialized Knowledge, Skills & Abilities:

• The ability to be proactive and self-directed utilizing good time management, decision-making, and organizational skills. Incumbents must be able to prioritize tasks and projects.
• General knowledge of leasing agreements.
• A good understanding of the Company’s products, technologies, and internal business functions.
• Ability to justify, develop, and maintain in compliance with budgets.
• Ability to interact effectively with external personnel, such as contractors and labor team members.
• Ability to develop general analytics and presentation of information.
• Ability to work effectively with all levels of leadership and effectively relay progress reports as needed.

Travel Requirements and Conditions

Moderate overnight travel to current and prospective locations is required.

Work Environment, Conditions and Demands

Work is performed in an office environment with little exposure to hazardous working conditions. Occasional work performed at property locations with exposure to various interior and external building structure environments.

Physical Requirements and Demands

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as described.

• This position primarily entails work performed in a remote environment requiring the ability to operate basic office equipment.
• Periodic work may be performed at warehouse locations and various properties that may require extensive walking.

Additional Position Information

No additional information is applicable