What are the responsibilities and job description for the Office Clerk position at Dr. Roy R. Gibson and Associates?
Overview
We are seeking a detail-oriented and organized Office Clerk to join our property team. The ideal candidate will possess strong computer skills, excellent organizational abilities, and a professional demeanor to support daily office operations. This role involves helping us manage our four rental properties . Experience with office management tools and software such as Microsoft Office, and Google Docs is highly desirable. Bilingual skills are a plus to effectively communicate with diverse clients and staff. The Office Clerk plays a vital role in maintaining an efficient and welcoming office environment, ensuring all administrative tasks are completed accurately and promptly.
Responsibilities
- Carries a business cell phone, but is "not on call" to communicate with the us and tenants.
- Sets up weekly maintenance schedules for the handyman and maintenance persons.
- Purchase supplies on line for maintenance of properties. Can include finding new appliances such as dishwashers, refrigerators, and so on.
- Perform data entry, filing, and document proofreading to ensure accuracy
- Be in office three days a week for three to five hours per day.
- Upload photos of inspections at the rental properties and maintenance photos
- Communicate with tenants and prospective tenants by email and text.
- Maintain organized files both electronically and physically for easy retrieval
- Support administrative projects such as creating and proofreading documents and preparing reports such as inspection forms and updating leases.
- Perform general clerical duties including typing correspondence, updating and labeling photos
- Can earn a higher hourly wage if able to go to the properties occasionally or run errands. Must have a dependable vehicle and current drivers license.
- Post ads on line for finding new tenants on KSL, Zillow, Turbo Tenant and so on.
- Screen prospective tenants before showing properties.
- Also paid higher wage to show properties.
Experience
- Previous office experience or clerical background preferred
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook), and Google Docs required
- Experience in customer service
- Bilingual proficiency is a plus for effective communication with diverse clients and staff
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Excellent phone etiquette, time management, and attention to detail are essential for success in this role
- Prior experience as a property assistant not required, but experience with property leasing or managing rentals is very helpful.
This position offers an opportunity to be an integral part of our team while developing valuable office management skills in a professional environment.
Pay: $12.00 - $15.00 per hour
Work Location: In person
Salary : $12 - $15