Admissions Coordinator

Summary

This position will provide support as the initial contact in the Physician Assistant Studies (PAS) department for all functions regarding student admissions. This position is responsible for answering and responding to all program inquiries from email, phone, social media, walk-in guests, and any other form of prospective student inquiry that comes to the PAS department. They will also assist in the completion of all administrative admissions responsibilities including application file processing, data entry support, and general support to other members of the admissions team.

Essential Duties And Responsibilities

include the following. Other duties may be assigned.

• Coordinate student admissions processes with regard and adherence to program, ARC-PA, regional accreditor, and other applicable standards.
• Coordinate and analyze admissions assessment data including from E-medley, Exam Soft, & Qualtrics data systems.
• Assist with centralized application service (CASPA) including application review and processing within the PA department, Changing/modifying applicant status in CASPA, and corresponding with Office of Graduate Admissions as needed regarding applicants and incoming matriculant data.
• Process program website updates and social media updates including content creation.
• Assist with direct mail, telephone and email follow-up with prospective students and applicants.
• Assist in the design and creation of communication materials promoting admissions updates and activities, such as newsletters and brochures.
• Coordinate the planning, coordination, and full implementation of PA admissions events, including interview days and prospective student events.
• Organize and moderate interviews for prospective students, assisting in coordination of admissions volunteers and students.
• Create, implement, and troubleshoot admissions exams.
• Proctor applicant and student exams.
• Manage incoming cohort clearances including criminal background checks, drug screens, physical exam and immunizations.
• Maintain currency on university policies affecting admissions.
• Maintain PA program admissions records at program and individual student level.
• Manage multiple projects simultaneously while upholding university standards and demonstrating a high level of quality, professionalism, and collaboration.
• Meet established project and reporting deadlines, proactively notifying the supervisor of any anticipated delays or needed adjustments.
• Perform other duties as assigned by the CHS Dean or Chair of PAS.
  
  

Supervisory Responsibilities

This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete work assignments.

Other Knowledge Skills And Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
• Skill in the use of personal computers and related software applications including MS Office, Google apps, publishing software, social media sites, testing software, and various university specific applications.
• Preferred experience with Qualtrics, Microsoft Sway, Adobe Photoshop or similar editing programs.
• A thorough knowledge of: Business English and arithmetic, general office methods, procedures and practices.
• Demonstrates advanced proficiency in Microsoft Excel, including the ability to create and manage pivot tables and charts, and develop complex formulas for data analysis and reporting.
• Ability to read and write at a level appropriate to the duties of the position.
• Strong organizational skills and detailed oriented.
• Ability to accurately process and recall information, data, and details relevant to work tasks.
• Ability to relate positively and effectively with a diverse faculty, staff and student body.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to make administrative/procedural decisions and judgments.
• Ability to develop and maintain record keeping systems and procedures.
• Ability to resolve customer complaints and concerns.
• Ability to multitask: able to alternate easily between entering information on the computer, and conversing on the phone.
• Ability to investigate and analyze information and to draw conclusions.
• Ability to both work independently and also follow directions as part of a team.
  
  

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to stand, walk, sit; and requires sufficient hand, harm, and finger dexterity to operate computer keyboard or other office equipment. Requires visual acuity to read words and numbers; and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.

Education and/or Experience

Bachelor’s degree from four-year college or university, preferably in business, statistics, or related field; and/or 5 years related experience and/or training; or equivalent combination of education and experience.