What are the responsibilities and job description for the Executive Assistant to Physician Owner – Part-Time, Hybrid position at Dr. Novikov Wellness and Skin Care?
Executive Assistant to the Owner. Hybrid, flexible hours, Northborough.
Dr. Novikov Wellness and Skin Care is a physician-owned practice founded in 2015. We run an office dermatology and skin cancer practice in Northborough and a wound care service covering about 38 nursing facilities across Massachusetts, with a small team of physician assistants, sales representatives, office staff, and remote assistants. Dr. Novikov needs an experienced executive assistant to run his calendar, his correspondence, and the follow-through on everything in between.
How the job is structured
- Thursdays in our Northborough office, about 10 hours. Fixed. It is our office day, and you keep the office running alongside your own work.
- Everything else is flexible. Set your remaining hours around your life and work them from home. Roughly 20 to 30 hours a week in total to start.
- Path to full-time in 2027 as the practice grows, if you want it.
What you will own
- Dr. Novikov's calendar, inbox triage, and daily priorities
- Correspondence with nursing facilities, vendors, our accountant, attorneys, and insurers, drafted in his voice and sent on time
- The weekly leadership meeting: agenda, notes, action items, follow-up
- Hiring and onboarding paperwork with our HR consultant; licensing, credentialing, and contract deadlines
- Thursday office operations: patients, phones, supplies, mail
- The projects that keep slipping because nobody owns them
Who we are looking for
- 3 years as an executive assistant or senior administrative assistant supporting an owner, executive, or physician
- At least one previous job held for 2 or more years. Hard requirement. We check.
- You live within about 30 minutes of Northborough (MetroWest / Worcester County). Hybrid, not remote.
- Strong writer. You can turn a two-line instruction into a finished email.
- Fluent in Google Workspace (Gmail, Calendar, Drive) and Microsoft Office; comfortable on Mac and iPhone
- Discreet with confidential information (HIPAA training provided)
- Comfortable using AI tools such as ChatGPT or Claude for drafting and organizing: a plus, not required
- Medical office experience: a plus, not required
Pay
$25/hour.
How we hire
Phone screen within a week of applying, a 30-minute interview with Dr. Novikov and our HR consultant, then meet the team. Start as soon as you are available.
Salary : $25