Office Manager

Location: On- site in Beverly Hills, CAEmployment Type: Full-Time | Non-ExemptAbout Dr. MobicareDr. Mobicare is a fast-growing healthcare organization committed to providing exceptional wound care and regenerative medicine services. We pride ourselves on operational excellence, compassionate patient support, and a collaborative work culture where every team member plays a meaningful role in our mission.About the RoleWe are seeking a highly organized and proactive Office Manager to support daily office and operational functions across Dr. Mobicare. This role is essential in maintaining smooth day-to-day operations, ensuring professionalism, and supporting leadership and cross-departmental teams.The ideal candidate is detail-oriented, dependable, and able to balance administrative tasks with occasional project work in marketing, operations, and office coordination.Key ResponsibilitiesOffice & Administrative SupportOpen, sort, and distribute confidential mail in compliance with privacy protocols.Pick up and transport packages between office locations as needed.Ensure timely and accurate delivery of all mail, packages, and interoffice correspondence.Perform general clerical duties including data entry, filing, scanning, and document organization.Maintain a clean, organized, and professional workspace for staff and guests.Scheduling & CoordinationSchedule meetings, appointments, conference rooms, and internal events.Assist executives and leadership with calendar management and project timelines.Prepare and organize digital and physical documents for distribution, archiving, and meetings.Supply & Inventory ManagementMonitor office supply levels and restock or place orders as needed.Track supply usage and implement cost-efficient inventory practices.Maintain organized supply storage areas and ensure accessibility.Cross-Departmental SupportAssist with marketing tasks such as printing, preparing materials, and basic content organization.Support communication across internal teams to promote workflow efficiency.Help prepare materials for meetings, staff events, or operational projects.Perform additional duties as assigned by the Executive Assistant or leadership team.QualificationsRequiredHigh school diploma or equivalent.Previous experience as an administrative assistant or in a similar office-based role.Proficiency with Microsoft Office Suite and Canva (or similar design tools).Strong written and verbal communication skills.Excellent organizational skills and ability to manage multiple priorities.Ability to handle confidential information with discretion.PreferredAssociate’s or bachelor’s degree in Business Administration, Healthcare Administration, or related field.Experience working in healthcare, a clinic setting, or a fast-paced startup environment.Familiarity with Shopify or other content management systems.Why Join Dr. Mobicare?A collaborative, supportive work cultureOpportunities for growth and professional developmentCompetitive pay and full benefits packageMonday–Friday schedule (no nights/weekends)Meaningful work supporting healthcare teams and patient care

Salary : $28 - $30