Executive Assistant, Brand & Media

Executive Assistant, Brand & Media

Location: Hybrid (San Diego, CA area preferred; combination of in-person and remote work)

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant, Brand & Media to support the operational, administrative, and brand-related activities of the organization’s CEO. This role provides high-level executive support while also assisting with brand coordination across media, podcasting, consulting projects, and business operations.

The ideal candidate is a strong communicator, highly reliable, and comfortable managing multiple priorities in a fast-paced, professional environment. This position works closely with the CEO to ensure smooth scheduling, communications, and execution of business and brand initiatives.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, meetings, and scheduling across business, consulting, and media commitments.
• Coordinate business travel logistics, itineraries, and accommodations (domestic and international).
• Prepare presentations, documents, research materials, and briefing notes.
• Draft, proofread, and organize professional correspondence.
• Maintain systems for task tracking, organization, and follow-up.

Brand, Media & Podcast Support

• Coordinate podcast scheduling, guest communications, and production timelines.
• Support media outreach, interview scheduling, and appearance coordination.
• Assist with content planning, publishing schedules, and promotion tracking.
• Support social media execution and basic performance reporting.
• Coordinate with media outlets, collaborators, and partners.

Consulting & Client Coordination

• Support client inquiries, onboarding workflows, proposals, and contract coordination.
• Assist with maintaining organized records for consulting engagements and projects.
• Help manage professional relationships with partners, collaborators, and clients.

Travel & Event Coordination

• Research, book, and manage logistics for conferences, retreats, speaking engagements, and professional events.
• Provide on-site administrative and coordination support at business events as needed.
• Ensure schedules and logistics are aligned with business and brand objectives.

Operational Support

• Assist with organization across professional workspaces, tools, and systems.
• Help implement processes that improve efficiency and consistency.
• Provide general administrative and coordination support aligned with business needs.

Qualifications

• 3 years of experience in an executive assistant, administrative, or coordination role.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail and follow-through.
• Proficiency with productivity and collaboration tools (Google Workspace, scheduling platforms, project management software).
• Experience supporting media, podcasting, or brand initiatives is a plus.
• Demonstrated professionalism and discretion when handling confidential information.
• Ability to adapt in a dynamic, evolving work environment.
• Willingness to travel for business purposes as required.

What We Offer

• Competitive compensation based on experience.
• Hybrid work structure with flexibility between remote and in-person responsibilities.
• Exposure to consulting, media, podcasting, and brand operations.
• Opportunity to work closely on high-visibility initiatives.
• A professional, collaborative, and growth-oriented environment.

How to Apply

Please submit your interest and relevant experience to:

info@drjoannasavarese.com

About the Organization

Dr. Joanna Savarese Consulting and Psychology Services is a growing neuropsychology, consulting, and media-focused practice. The organization supports clinical services, consulting engagements, media appearances, speaking events, and a developing podcast and digital brand centered on wellness, performance, and psychological insight.