Receptionist

Job Description

DPR Construction is looking for a self-motivated, organized, and personable Receptionist to join our team. As the first point of contact for teammates, visitors, clients, and vendors, you will represent the company and be responsible for ensuring a welcoming and professional atmosphere. In this role, you will work with all members of the organization and will perform a variety of administrative and support functions, ensuring the smooth running of day-to-day operations for our Silicon Valley Office.

Duties and Responsibilities 

• Greet guests, ensuring they are connected with the appropriate employees, find the correct conference room, and are made to feel comfortable while waiting.
• Oversee the Redwood City/Santa Clara voicemail
• Maintain office inventory, including conference room supplies, kitchen/breakroom essentials, and office equipment.
• Provide administrative support to the Office Manager and other departments as required.
• Assist with the planning and coordination of internal and external events, such as wine bars, happy hours, trainings, large meetings and client events.
• Support the reservation and setup of conference rooms for interviews, meetings, and events.
• Manage the mail, shipping & receiving process in coordination with the facilities team, ensuring timely handling of mail and packages.
• Order meals for large and last-minute meetings and events.
• Maintain hygiene items in restrooms and ensure cleanliness of kitchen and break areas, including performing tasks like loading/unloading dishwashers and wiping down counters. Cleaning of specialty coffee machines, restocking drinks and snacks, etc.
• Perform other related duties as needed to ensure the efficient operation of the office to include vendor management and facilitating routine and emergency maintenance of equipment.
• Support the Learning & Development Manager with in-person training initiatives including planning, day-of logistics, and data management.
• Assist with scheduling training sessions
• Booking training rooms
• Ordering catering
• Preparing and gathering materials
• Sending email reminders to learners
• Serving as an administrator for Workday Learning as needed, assisting with class creation and training data entry
  
  

Qualification and Skills

• Minimum of 3 years as a receptionist/office administrator, preferably in a highly collaborative environment.
• Strong organizational skills with an ability to prioritize and manage multiple tasks simultaneously.
• Strong customer service skills with the ability to interact professionally with a variety of people.
• Anticipate issues before they arise, and effectively problem solve in advance using creative thinking and collaborative problem solving.
• Excellent listening, verbal and written communication skills.
• Ability to work effectively as part of a team and remain flexible with day-to-day tasks.
• A proactive attitude, strong work ethic, and “can-do” mindset.
• Must be able to maintain discretion and strict confidentiality in all matters.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneDrive, etc.).
• Ability to work independently and take ownership of responsibilities and tasks.
• This is an in-office, public-facing role that requires occasional late hours for events.
• Bilingual, Spanish speaking a plus
  
  

Physical Requirements 

• Prolonged periods of sitting at a desk while working on a computer.
• Ability to remain on your feet for extended periods.
• Must be able to lift up to 20 lbs.
  
  

Compensation: $25/hour - $35/hour

Anticipated Starting Pay Range

$25.00- $35.00

Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs

for skilled craft and labor or experienced professionals and recent graduates.

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.

Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.

Explore our open opportunities at www.dpr.com/careers.