Legal Secretary - 244396 Dilkon, AZ

Office of the Prosecutor
Employment Type: Regular Full-Time
Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Sensitive Position: Yes
Applicants must submit official transcripts, degrees, certificates, and/or other required documentation with the employment application to receive full credit. The Navajo Nation provides preference to eligible and qualified applicants in accordance with the Navajo Preference in Employment Act and Veterans Preference.

DUTIES AND RESPONSIBILITIES
Legal and Case Management Support

• Provide general legal office support to prosecutors, investigators, and Victim Witness Advocates
• Prepare legal correspondence, documents, and forms under the direction of the Prosecutor and Senior Legal Secretary, ensuring accuracy and compliance with legal standards
• Transcribe recordings, attend meetings, and prepare meeting minutes
• Assist in maintaining court calendars and ensuring docket preparation
• Work daily in JustWare, the automated court case management system, including:
• Entering new cases in compliance with established procedures and data controls
• Maintaining active case files and closing completed cases
• Assisting with statistical data retrieval for reports and special projects
• Participate in renewal and upgrade training to maintain system certification and security controls
• Assist in guiding and training new staff on daily assignments and JustWare operations
• Support other legal support staff in daily operations and training as needed
• Uphold the highest standards of confidentiality and compliance

Office Operations and Administrative Support

• Maintain daily office operations
• Greet the public and provide appropriate direction
• Answer and route telephone calls and take messages
• Maintain logs for incoming and outgoing mail
• Prepare travel documents and assist with scheduling and communication
• Order, inventory, and replenish office supplies, equipment, and furniture through Navajo Nation Procurement
• Receive and verify orders
• Make photocopies and scan documents
• Attend meetings, trainings, and conferences
• Assist in maintaining a healthy and professional work environment
• Submit work orders for facility maintenance issues
• Perform additional duties as assigned to support departmental objectives

MINIMUM QUALIFICATIONS

• High school diploma or GED; and Completion of a two (2)-year secretarial training program Two (2) years of general secretarial experience OR An equivalent combination of education and experience

SPECIAL REQUIREMENTS

• Favorable background investigation

KNOWLEDGE, SKILLS, AND OTHER CHARACTERISTICS

• Knowledge of Navajo Nation court operations, processes, and proceedings
• Knowledge of legal office policies, practices, and procedures
• Knowledge of legal terminology, legal research methods, evidentiary information gathering, and document management
• Knowledge of legal actions and strategies
• Proficiency with Microsoft Office software applications

Skills and Abilities:

• Skill in legal research and analysis of evidence and related data
• Strong written and verbal communication skills
• Ability to maintain confidentiality and comply with legal and security requirements
• Ability to work effectively in a team-oriented environment
• Depending on the needs of the Navajo Nation, some incumbents may be required to demonstrate fluency in both Navajo and English as a condition of employment.