What are the responsibilities and job description for the Administrative Assistant / Project Coordinator position at Doyle's Construction & Manufacturing Inc.?
About the Role
You will be the “hub” of our new homebuilding division—supporting day‑to‑day operations, helping implement our new construction management software, and providing professional front‑office support to our customers and team.
Key Responsibilities
- Learn and manage our new construction management software (similar to QuickBooks)
- Enter and maintain accurate data: customers, jobs, budgets, schedules, vendors, etc.
- Assist with basic bookkeeping-type tasks within the software (P.O.s, invoices, cost tracking)
- Answer and route phone calls; greet and assist walk‑in customers
- Support project coordination (follow-ups, scheduling, document tracking)
- Prepare and maintain basic forms, contracts, and job files
- Help design and post simple advertisements and social media/online listings
- Light office cleaning and organization (keeping the front office tidy and presentable)
- Other general administrative tasks as needed
Qualifications
- Strong computer skills; comfortable learning new software
- Experience with QuickBooks or similar accounting/management software is a plus
- Excellent attention to detail and accuracy with data entry
- Professional phone and in‑person communication skills
- Reliable, organized, and able to manage multiple tasks at once
- Prior experience in construction, real estate, or an office environment is helpful but not required
- Basic design skills (Canva or similar) are a plus, but we can train the right person
What We’re Looking For
- Someone who enjoys learning new systems and improving processes
- A team player willing to pitch in wherever needed as we build this division
- A person who takes pride in keeping things organized and running smoothly
- Friendly, courteous, and comfortable interacting with customers
Compensation, Schedule & Benefits
- Hourly pay based on experience, up to $18/hour
- Standard business hours (exact schedule to be discussed)
- Employer-paid benefits (specifics discussed during the interview process)
How to Apply
Please send your resume and a brief note explaining why you’re a good fit for this role, including any experience with office or accounting software (QuickBooks or similar), to: info@doylesmfg.com
Pay: $12.00 - $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $12 - $18