What are the responsibilities and job description for the TA Specialist position at Doxim?
Who We Are
For over 25 years, we have been dedicated to assisting organizations in delivering critical communications with precision, security, and efficiency through innovative technology, omnichannel communication, and a steadfast commitment to excellence. Serving more than 1,500 clients across a variety of industries, we develop communication solutions that empower businesses to progress.
What truly distinguishes us is our people. We are cultivating a culture that fosters growth, encourages contribution, and enables you to make a significant impact. Here, you are empowered to introduce new ideas, tackle meaningful challenges, and help shape the future of how organizations engage with their customers.
If you are seeking to elevate your career and join a team that is pioneering tech-enabled solutions, we would be delighted to meet you.
Doxim's Next Talent Acquisition Specialist (Remote – ON, BC, or AB)
In this role, you will play a key role in building a workforce of strong talent, primarily supporting our print production operations across North America. You will manage our temporary hiring program, develop relationships with 3rd party vendors, partner closely with HR Business Partners to support direct hiring needs, and coordinate a smooth and welcoming onboarding experience for all new hires.
This is an ideal opportunity for a driven, organized, relationship-focused recruitment professional who thrives in a fast-paced environment and enjoys creating positive experiences for candidates, new hires, and hiring teams.
This role can be performed remotely from Ontario, British Columbia, or Alberta. Hours will generally be aligned with the Eastern time zone.
Key Responsibilities:
- Facilitate the full cycle talent acquisition process across all functional groups, with a focus on Production Operations, from filtering resumes, conducting pre-screenings, coordinating assessments, scheduling and participating in interviews for assigned roles, through to offer acceptance and onboarding
- Build and grow a pipeline of promising candidates and identify new sourcing channels
- Build deep subject matter expertise in your set of requisitions to better forecast and influence hiring plans and decisions
- Maintain professional relationships with business leaders, 3rd party vendors, academic institutions, and other recruitment sources for existing and future mandates
- Coordinate, schedule, and participate in events to source qualified candidates including school career fairs or other recruitment events as needed
- Coordinate the completion of all new hire paperwork for personnel files
- Actively coordinate and participate in the onboarding process for new hires and suggest improvements to the process as identified
- Coordinate the onboarding and change request process for consultants including onboarding in the HCM, coordinating consulting agreements, completion of background checks, and completion of mandatory training
- Stay up to date on industry and job-related trends and best practices, including reading relevant publications, articles, blogs, etc.
Required Qualifications
- Minimum of 2 years' experience in a full cycle recruiting role
- Experience in a high-turnover environment such as manufacturing
- Post-secondary certificate or diploma (equivalent work experience may be considered)
- Exceptional time management skills with excellent ability to handle multiple priorities and tasks
- Excellent communication skills, both written and spoken
- Ability to travel across North America (travel requirement of approximately 10%)
System Knowledge
Strong knowledge and experience with:
- Full Microsoft Office suite
- Applicant tracking system; Greenhouse preferred
- HCM system; ADP, UKG or similar
- Sourcing tools
Why Doxim?
Work Environment That Suits You: Our opportunities come in all shapes and sizes; from fully remote, to in-office, to hybrid; across North America, South Africa, and Europe.
Benefits That Fit: As of Day 1 of employment, our flexible benefit options have you covered from healthcare to employer-matched retirement savings and everything in between.
Growth That Excites: We are passionate about nurturing talent from within so this won't be just a job – it will be a journey.
Time Off That Recharges: Take the breaks you deserve with our generous PTO policy designed to help you rest, reset, and return at your best.
Refer & Reap the Rewards: Love working at Doxim? When you refer talented people to join us, you'll earn a bonus through our Employee Referral Program. Great people know great people!
Thank you for your interest in Doxim! Due to the volume of applications we receive, only selected candidates will be contacted.
Website - www.doxim.com
Be aware of suspicious recruitment activity during your job search. Doxim will only reach out to interview, make an offer of employment, or conduct onboarding activities for candidates who have applied directly to one of our open roles. When interviewing for a position, the candidate experience will include live interaction, such as a video call or in-person interview, with a Doxim Talent Acquisition team member and/or company employee(s). We will never ask for any money or payments from applicants at any point in the hiring process. We will only reach out from a @doxim.com email address; no other email addresses will be used. Remain vigilant and if you think you are a victim of an employment scam, please contact your local law enforcement agency.