Accounts Payable Specialist

Position Summary:

The Accounts Payable (A/P) Specialist is responsible for managing vendor invoices, subcontractor payments, and expense transactions to ensure accurate and timely processing. This role partners closely with project managers, subcontractors, and the accounting team to maintain compliance with company policies, and regulatory requirements. The A/P Specialist plays a key role in maintaining strong vendor relationships and supporting the financial operations of our experiential fabrication firm.

Key Responsibilities:

• Research, source, and negotiate with suppliers and subcontractors to obtain the best pricing, quality, and delivery terms.
• Maintain strong vendor relationships and evaluate supplier performance.
• Keep our company price list updated and accurate.
• Review, reconcile, and process vendor and subcontractor invoices.
• Collaborate with project managers and estimators to forecast material and equipment needs.
• Match purchase orders, contracts, and receipts to invoices to verify accuracy.
• Process weekly check runs, ACH payments, and credit card transactions.
• Maintain organized accounts payable records and vendor files in the accounting system.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist with month-end and year-end closing by preparing A/P reports and reconciliations.
• Support project managers with expense tracking.
• Collaborate with the accounting team to improve payables processes and systems, and work closely with PM and estimators to forecast materials and equipment needs.

Skills & Competencies:

• Vendor and subcontractor invoice processing.
• Strong reconciliation and reporting skills.
• Cost coding and project expense tracking.
• Problem-solving and process improvement mindset.

Required Qualifications:

• 2–5 years of purchasing experience, preferably in construction or related industry.
• Strong knowledge of construction materials, equipment, and subcontractor services.
• Strong attention to detail and organizational skills.
• Excellent communication and vendor relationship management skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficiency in accounting software (QuickBooks, Netsuite or equivalent), Asana, Slack, and Google Workspace.

Compensation:

$50,000–55,000/year salary based on experience and fit, plus health insurance, retirement plan, up to 20 days of PTO annually, and 10 paid company holidays. This is a full-time, in-person position (M–F) at our New Orleans office.