What are the responsibilities and job description for the Facilities Construction Coordinator position at Downey Unified School District?
SELECTION PROCEDURES
Only online applications and required transcripts or diploma will be accepted: https://www.governmentjobs.com/careers/downey
This is a Promotional and Open recruitment to establish an eligibility list, and fill vacancies. The eligibility list will be used to fill permanent vacancies which may occur during the life of the eligibility list. In a promotional and open recruitment, the promotional list shall take precedence. When the promotional list contains fewer than three eligible and willing employees, certification of additional ranks shall then be made from the open list.
Positions in this classification are full-time 40 hours per week, 12 months per year.
The recruitment process will consist of an evaluation of the submitted supplemental evaluation questionnaire and an oral technical interview, which is tentatively scheduled during the weeks of January 5 - 23, 2026. Qualified applicants will be notified by email.
EQUAL OPPORTUNITY, TITLE IX, AFFIRMATIVE ACTION EMPLOYER
The Downey Unified School District does not engage in any employment practice that discriminates against an employee or applicant for employment on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age, disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information (including family and medical history), marital status, political affiliation, military and veteran status, or retaliation; or on any other basis as protected by state, federal or local law, ordinance or regulation, in its educational program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made. If you need a reasonable accommodation to participate in the hiring process, Downey Unified School District will provide you with one upon notice.
Basic Function
Under the direction of the Senior Director, Facilities Planning and Development, provide specialized assistance in the support of the District’s Bond Program which includes: new construction, modernization, and reconstruction; assist performing specialized tasks and conduct a variety of project site coordination’s and assist with planning, organizing maintenance activities, prioritizing, scheduling assigning and inspecting daily work projects; assist in the coordination of the District’s labor compliance program.
FUNCTION & DUTIES
Prepare preliminary phasing schedules for upcoming projects; Assist in organizing, coordinating, maintenance activities and major District projects involving staff and contractors; drive a vehicle to visit work sites to review and inspect work in progress by District staff and contractors, and determine appropriate course of action to achieve District needs while assuring compliance with related Federal, State and District requirements. E
Assist in updating the facilities master plan; and manage the district’s historical as-built project plan room. E
Assist in the preparation and maintenance of reports and work orders to determine materials, labor and time requirements. Prioritize and coordinate duties and assignments to assure effective workflow to facilitate operations. E
Prepare and maintain various records, files, logs, and reports related to inventory, supplies, work requests, work performed, and safety issues; assist in the administration of project insurance files; compile and process preliminary and/or stop work notices. E
Assist in the development and tracking of budget expenditures, and recommend priorities in budget development to meet the state school facilities program reporting requirements. E
Assist in determining needed equipment, materials and supplies for maintenance operations; requisition a variety of supplies, tools and equipment, review purchase requisitions submitted by staff and make recommendations for approval; assure proper receipt of ordered materials. E
Interact with District personnel regarding maintenance needs, projects and work order status. E
Coordinate and post all bond program updates on multiple social media platforms; prepare maps, notices, public information documents, and other project/department correspondence; assist in preparing information reports, and presentations to District administrators and the Board of Education. E
Assist with the project bidding process and construction plans and specification posting; review and analyze bid data, prepare reports recommending selection and awarding of bids: prepare, monitor, analyze construction documents that include, but not limited to, data bases, correspondence, change orders, progress payments. E
Serve as liaison, coordinating activities between District and engineers, architects, contractors, planners, building inspectors, and various agencies, inspecting and overseeing construction for quality assurance, conformance and adherence to District standards and local, state and federal laws, ordinances and regulations, and ensuring construction projects are completed to meet established District schedules in a cost-efficient manner. E
Catalog preliminary and final architectural plans and ensure their appropriate distribution to State agencies and private firms for review and corroborative action. E
Conduct surveys in the District on short and long-range planning and projections; prepare routine reports to the Board of Education, correspondence to contractors, consultants and governing agencies, researches and responds to inquiries from a broad audience regarding various aspects of the Construction Office. E
Assist in the coordination of all interim and temporary housing needs for all construction activities on all school sites. E
Assist in the administration and maintaining of the District’s labor compliance program to ensure contractors are aware of mandatory labor code requirements including labor compliance; validate and document compliance with State Allocation Board regulations; coordinate collecting and monitoring of construction related legal filings. E
Complete and submit State Allocation Board (SAB) forms within required timelines; receive and log SAB approvals; submit amended forms to update data and maintain eligibility with SAB; answer questions on the classification and processing of documents of SAB projects. E
Respond to and assist in preparation of notices of exemption, negative declarations and other environmental California Environmental Quality Act (CEQA) documents; prepare, and/or assist in the processing of requests for proposals, pre/post qualification, performance evaluation, purchase orders, progress payments. E
Respond to emergency calls. E
Operate a computer, standard office equipment, and a two-way radio. E
Work from verbal and written instructions, blueprints, sketches and work orders. E
Must demonstrate attendance sufficient to complete the duties of the position as required. E
Perform related duties as required.
Note: At the end of some of the duty statements there is an "E" which identifies essential duties required of the classification.
Knowledge Of
KNOWLEDGE, SKILLS & ABILITIES
Sufficient education and experience to successfully perform the duties of the position which would typically include a combination equivalent to a Bachelor's Degree in Planning, Engineering, Urban Planning, Architecture, Business Administration, or a related field, and three or more years’ increasingly responsible experience in the planning and construction of facilities, including prior maintenance operations experience. Experience in a school district is highly desirable.
Licenses And Other Requirements
Must have and maintain a valid California driver's license. Must be, and remain, insurable under the District's vehicle driver's insurance policy at the standard rate.
Full-time Management And Confidential Employees Earn Up To
Retirement benefits include membership in CalPERS (California Public Employee's Retirement System) and Social Security (OASDI). This is a joint contribution plan. To qualify for CalPERS an employee must work a minimum of 20 hours per week or already be a member, if not the employee is eligible for an alternative retirement plan.
Additionally, the District encourages employees to pursue professional growth, and provides financial incentive for classified employees completing professional growth programs. Additional benefits available to employees to which the District does not contribute include life insurance, a Section 125 Flexible Benefit Plan, an income protection plan, and a credit union.
Substitute employees are not eligible for vacation or holiday pay but are eligible to earn sick leave at the rate of one hour per 30 hours worked not to exceed 48 hours. Further, substitute employees are not automatically eligible for CalPERS or District health benefits.
01
The information you provide on the general and supplemental applications will be used to evaluate whether you meet the minimum requirements for this position. All experience, education, training, and certification must be included in your application in order to be considered. Applicants who meet the minimum qualifications for the position will be invited to participate further in the selection process. Supplemental questions that are not answered fully and completely will be considered incomplete and may cause you to not be considered further in the recruitment process. All experience mentioned in the Supplemental Questions must also be included in the Work Experience section of the application in order to be considered complete. Resumes are not required or reviewed during the application process; therefore, you must ensure the application is complete. Did you read and understand this information?
This position requires the possession of a valid California driver's license. Do you have a VALID CALIFORNIA DRIVER'S LICENSE?
What is your Driver's License expiration date?
04
The ideal candidate will have the equivalent of a bachelor's degree in planning, engineering, urban planning, architecture, business administration, or a related field and three or more years of increasingly responsible experience in the planning and construction of facilities. Explain how you meet the education and experience requirements of this position. Include your title and name of agencies you worked for. Note: The response should also be detailed in your application.
05
Describe your experience in facilities planning and construction within a school district setting. In your response, include your specific role and the names of the agencies or districts you have worked for.
06
Describe the largest facility construction project for which you were responsible, including how you planned, coordinated, and organized the various phases of the project.
07
Describe your experience inspecting construction activities and buildings for maintenance and repair needs, as well as identifying safety or health hazards. Please provide detailed information, including your specific role and the name of the agency or district you worked for.
08
CERTIFICATION By typing your name below, I hereby certify that all statements made in this supplemental application are true and complete to the best of my knowledge, and that any misstatement of material facts will subject me to disqualification or dismissal.
Only online applications and required transcripts or diploma will be accepted: https://www.governmentjobs.com/careers/downey
This is a Promotional and Open recruitment to establish an eligibility list, and fill vacancies. The eligibility list will be used to fill permanent vacancies which may occur during the life of the eligibility list. In a promotional and open recruitment, the promotional list shall take precedence. When the promotional list contains fewer than three eligible and willing employees, certification of additional ranks shall then be made from the open list.
Positions in this classification are full-time 40 hours per week, 12 months per year.
The recruitment process will consist of an evaluation of the submitted supplemental evaluation questionnaire and an oral technical interview, which is tentatively scheduled during the weeks of January 5 - 23, 2026. Qualified applicants will be notified by email.
EQUAL OPPORTUNITY, TITLE IX, AFFIRMATIVE ACTION EMPLOYER
The Downey Unified School District does not engage in any employment practice that discriminates against an employee or applicant for employment on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age, disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information (including family and medical history), marital status, political affiliation, military and veteran status, or retaliation; or on any other basis as protected by state, federal or local law, ordinance or regulation, in its educational program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made. If you need a reasonable accommodation to participate in the hiring process, Downey Unified School District will provide you with one upon notice.
Basic Function
Under the direction of the Senior Director, Facilities Planning and Development, provide specialized assistance in the support of the District’s Bond Program which includes: new construction, modernization, and reconstruction; assist performing specialized tasks and conduct a variety of project site coordination’s and assist with planning, organizing maintenance activities, prioritizing, scheduling assigning and inspecting daily work projects; assist in the coordination of the District’s labor compliance program.
FUNCTION & DUTIES
Prepare preliminary phasing schedules for upcoming projects; Assist in organizing, coordinating, maintenance activities and major District projects involving staff and contractors; drive a vehicle to visit work sites to review and inspect work in progress by District staff and contractors, and determine appropriate course of action to achieve District needs while assuring compliance with related Federal, State and District requirements. E
Assist in updating the facilities master plan; and manage the district’s historical as-built project plan room. E
Assist in the preparation and maintenance of reports and work orders to determine materials, labor and time requirements. Prioritize and coordinate duties and assignments to assure effective workflow to facilitate operations. E
Prepare and maintain various records, files, logs, and reports related to inventory, supplies, work requests, work performed, and safety issues; assist in the administration of project insurance files; compile and process preliminary and/or stop work notices. E
Assist in the development and tracking of budget expenditures, and recommend priorities in budget development to meet the state school facilities program reporting requirements. E
Assist in determining needed equipment, materials and supplies for maintenance operations; requisition a variety of supplies, tools and equipment, review purchase requisitions submitted by staff and make recommendations for approval; assure proper receipt of ordered materials. E
Interact with District personnel regarding maintenance needs, projects and work order status. E
Coordinate and post all bond program updates on multiple social media platforms; prepare maps, notices, public information documents, and other project/department correspondence; assist in preparing information reports, and presentations to District administrators and the Board of Education. E
Assist with the project bidding process and construction plans and specification posting; review and analyze bid data, prepare reports recommending selection and awarding of bids: prepare, monitor, analyze construction documents that include, but not limited to, data bases, correspondence, change orders, progress payments. E
Serve as liaison, coordinating activities between District and engineers, architects, contractors, planners, building inspectors, and various agencies, inspecting and overseeing construction for quality assurance, conformance and adherence to District standards and local, state and federal laws, ordinances and regulations, and ensuring construction projects are completed to meet established District schedules in a cost-efficient manner. E
Catalog preliminary and final architectural plans and ensure their appropriate distribution to State agencies and private firms for review and corroborative action. E
Conduct surveys in the District on short and long-range planning and projections; prepare routine reports to the Board of Education, correspondence to contractors, consultants and governing agencies, researches and responds to inquiries from a broad audience regarding various aspects of the Construction Office. E
Assist in the coordination of all interim and temporary housing needs for all construction activities on all school sites. E
Assist in the administration and maintaining of the District’s labor compliance program to ensure contractors are aware of mandatory labor code requirements including labor compliance; validate and document compliance with State Allocation Board regulations; coordinate collecting and monitoring of construction related legal filings. E
Complete and submit State Allocation Board (SAB) forms within required timelines; receive and log SAB approvals; submit amended forms to update data and maintain eligibility with SAB; answer questions on the classification and processing of documents of SAB projects. E
Respond to and assist in preparation of notices of exemption, negative declarations and other environmental California Environmental Quality Act (CEQA) documents; prepare, and/or assist in the processing of requests for proposals, pre/post qualification, performance evaluation, purchase orders, progress payments. E
Respond to emergency calls. E
Operate a computer, standard office equipment, and a two-way radio. E
Work from verbal and written instructions, blueprints, sketches and work orders. E
Must demonstrate attendance sufficient to complete the duties of the position as required. E
Perform related duties as required.
Note: At the end of some of the duty statements there is an "E" which identifies essential duties required of the classification.
Knowledge Of
KNOWLEDGE, SKILLS & ABILITIES
- Methods, materials, and equipment used in the various building maintenance trades including carpentry, plumbing, painting, electrical, heating and ventilating, air conditioning and sprinkler installations.
- Architectural drawing and various plans.
- Health and safety regulations; safety precautions and procedures.
- Federal, State, County and City laws, codes and regulations related to energy and maintenance operations, and energy usage/consumption.
- Principles of school planning, architectural and building design; equipment; and construction practices, trends and statistics affecting public school planning.
- Characteristics and cost of various methods of construction, architectural features, and building design.
- Policies, practices, and procedures related to the maintenance, repair, and operation of buildings.
- Building trades rules and regulations, building codes, ordinances, and regulations of state and local authorities, especially in relation to school planning, maintenance, and operations.
- Current changes in legislation, School Facility Program (SFP) Regulation, court cases or related actions.
- Applicable National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) statutes, laws, rules and procedures.
- State Allocation Board programs and forms.
- Statistical and research methods as to the collection, analysis and presentation of data on school student generation and enrollments.
- Cloud based collaborative solution applications (DSAbox preferred).
- Principles and practices of managing large, complex construction and repair programs from project inception to completion.
- Principles and methods of effective oral and written communications.
- Regulations and enforcement methods of the Labor Compliance Program.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Operation of a computer, standard office equipment, and a two way-radio.
- Laws as they relate to driving a motor vehicle.
- Defensive driving methods.
- Effective public relations and interpersonal relations methods using tact, patience, and courtesy.
- Plan and organize various maintenance activities.
- Coordinate and administer the planning, property management, construction/renovation, capital improvement projects, and acquisition of District facilities and fixtures in a cost-efficient manner.
- Assist in the coordination and preparation of District facilities' construction design, building plans, specifications, and architectural engineering drawings.
- Understand and interpret architectural drawings and various plans.
- Prepare accurate maps, plans, charts, graphs and tables.
- Inspect construction activities and buildings for maintenance and repair needs, and safety or health hazards such as asbestos containing building materials.
- Monitor quality assurance, and compliance with contract, and enforce conformance to local, state and federal laws, ordinances and regulations.
- Conduct meetings and presentations.
- Use social media to share progress updates on various social media platforms in relation to the bond projects and increase engagement.
- Estimate cost of materials and labor.
- Meet schedules and time lines.
- Communicate effectively in writing and orally, to both groups and individuals.
- Administer the Labor Compliance Program.
- Operate a personal computer, calculator, telephone, surveyors leveling instrument, and tools used in the planning and preparation of construction design, building plans, and specifications.
- Supervise and train personnel.
- Establish and maintain cooperative and effective working relationships with others.
- Work independently with general guidance.
- Operate motor vehicle safely within California Vehicle Code parameters.
- Demonstrate behavior that is professional and responsible.
- Demonstrate mental acuity sufficient to perform the essential functions of the position.
- Be motivated to produce high quality work product.
- Work within stressful situations.
- Maintain a work pace appropriate to a given workload.
- Work a flexible schedule which may include working days, nights, weekends and holidays.
- Relate to others beyond giving and receiving instructions and influence people on a consistent basis.
- Demonstrate behavior in line with CHARACTER COUNTS! principles of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
- Demonstrate integrity and ethical behavior.
Sufficient education and experience to successfully perform the duties of the position which would typically include a combination equivalent to a Bachelor's Degree in Planning, Engineering, Urban Planning, Architecture, Business Administration, or a related field, and three or more years’ increasingly responsible experience in the planning and construction of facilities, including prior maintenance operations experience. Experience in a school district is highly desirable.
Licenses And Other Requirements
Must have and maintain a valid California driver's license. Must be, and remain, insurable under the District's vehicle driver's insurance policy at the standard rate.
Full-time Management And Confidential Employees Earn Up To
- 22 paid vacation days per year
- 3 paid management compensation days per year
- 14 paid sick leave days per year with unlimited accumulation
- 13 paid holidays
Retirement benefits include membership in CalPERS (California Public Employee's Retirement System) and Social Security (OASDI). This is a joint contribution plan. To qualify for CalPERS an employee must work a minimum of 20 hours per week or already be a member, if not the employee is eligible for an alternative retirement plan.
Additionally, the District encourages employees to pursue professional growth, and provides financial incentive for classified employees completing professional growth programs. Additional benefits available to employees to which the District does not contribute include life insurance, a Section 125 Flexible Benefit Plan, an income protection plan, and a credit union.
Substitute employees are not eligible for vacation or holiday pay but are eligible to earn sick leave at the rate of one hour per 30 hours worked not to exceed 48 hours. Further, substitute employees are not automatically eligible for CalPERS or District health benefits.
01
The information you provide on the general and supplemental applications will be used to evaluate whether you meet the minimum requirements for this position. All experience, education, training, and certification must be included in your application in order to be considered. Applicants who meet the minimum qualifications for the position will be invited to participate further in the selection process. Supplemental questions that are not answered fully and completely will be considered incomplete and may cause you to not be considered further in the recruitment process. All experience mentioned in the Supplemental Questions must also be included in the Work Experience section of the application in order to be considered complete. Resumes are not required or reviewed during the application process; therefore, you must ensure the application is complete. Did you read and understand this information?
- Yes
- No
This position requires the possession of a valid California driver's license. Do you have a VALID CALIFORNIA DRIVER'S LICENSE?
- Yes
- No
What is your Driver's License expiration date?
04
The ideal candidate will have the equivalent of a bachelor's degree in planning, engineering, urban planning, architecture, business administration, or a related field and three or more years of increasingly responsible experience in the planning and construction of facilities. Explain how you meet the education and experience requirements of this position. Include your title and name of agencies you worked for. Note: The response should also be detailed in your application.
05
Describe your experience in facilities planning and construction within a school district setting. In your response, include your specific role and the names of the agencies or districts you have worked for.
06
Describe the largest facility construction project for which you were responsible, including how you planned, coordinated, and organized the various phases of the project.
07
Describe your experience inspecting construction activities and buildings for maintenance and repair needs, as well as identifying safety or health hazards. Please provide detailed information, including your specific role and the name of the agency or district you worked for.
08
CERTIFICATION By typing your name below, I hereby certify that all statements made in this supplemental application are true and complete to the best of my knowledge, and that any misstatement of material facts will subject me to disqualification or dismissal.
- Required Question