Administrative Assistant

Position: Administrative Assistant

Department: President’s Office

Reports To: COO

FLSA: Non-Exempt

Position Purpose:

This position provides administrative, secretarial and bookkeeping support to the Chief Operation Officer and President

Essential Functions:

· Greet and assist students, parents and employees

· Primary switchboard and phone management

· Perform clerical and secretarial functions for the President’s office, including Purchase Orders and credit card management

· Responsible for daily deposits from various sources throughout the school. Preparing bank deposits timely and accurately. Required to discuss discrepancies with deposits and communicate cash management policy. Responsible for scanning deposits and documents to be sent to the Des Moines Regional Office.

· Responsible for event cash management (post prom, pancake breakfast, style show, Bash on Buffalo, golf outing, etc) tracking and recording payments, timely deposits and communicate status with appropriate staff

· Schedules and organizes all chapel weddings. Meets with alumni to discuss wedding plans, determine chapel availability, execute contract and track payments for chapel use. Acts as a backup to the facilities coordinator for rehearsal and wedding day

· Responsible for directing and leading other staff assigned to assisting with scheduled events beyond weddings in the chapel

· Assists with school communication to parents via email

· Coordinates correspondence and activities for employee events

· Performs additional duties as assigned

Hiring/Education Requirements:Bachelor’s Degree preferred

· 2 years of experience in an administrative role

· Strong understanding of general accounting and bookkeeping principles

· Excellent customer service skills with the ability to problem solve effectively

· Proficiency with Microsoft Office products required

· Ability to manage confidential information, multiple priorities and competing deadlines plus maintain an attention to detail

· Integrity required to appropriately handle cash and other payments, following strict internal procedures

· Proven experience utilizing analytical and strong problem-solving skills

· Ability to collaborate across teams with strong interpersonal skills

· High level of typing accuracy and speed; a strong knowledge of English grammar, spelling, and punctuation required

· Ability to work weekend events as needed

Physical and Environmental Requirements:

· Physical requirements include sitting, talking, listening, reading, writing, and keying/finger dexterity

· Ability to lift 25 lbs

· Environmental requirements including working indoors and outdoors

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience:

• Administrative: 3 years (Required)

Work Location: In person

Salary : $23 - $26