Deputy Director/Fiscal Manager

Summary:

Dow & Associates seeks a Deputy Director/Fiscal Manager to carry out financial and budget management, administrative oversight, and policy development and implementation as part of the contracted services that we provide to regional government agencies.

Under general direction of the Owner/Executive Director, the Deputy Director/Fiscal Manager will plan, develop, direct, and supervise administrative and accounting functions, including administrative policies and procedures, procurement, and records management.

Primary responsibilities include the preparation of agency budget; revenue tracking and forecasting; administration of systems for fiscal control, monitoring, and reporting; disbursements and cost accounting system; oversight of fiscal and performance audits; functioning as the contracts officer for the regional agency; facilitation and coordination of boards and committees; state and federal compliance; transit claimant oversight; website management and publicity; and special projects. The Deputy Director/Fiscal Manager will also assist the Executive Director with a variety of functions and representation at meetings. The work of this position will be done primarily under our staffing contract with the Mendocino Council of Governments.

This will be a full-time position based in our Ukiah office.

About Us:

Dow & Associates provides staffing and operations to the Mendocino Council of Governments (MCOG) and Lake Area Planning Council (APC)—the regional planning agencies in Mendocino and Lake Counties—under long-term contracts. Our small firm offers a friendly and welcoming working environment in the Ukiah area. Our work for MCOG and the APC focuses on regional transportation, economic development, housing, and energy. Please see our website for more information: https://www.dow-associates.com/

Duties and Responsibilities:

Duties are illustrative and may vary. Other duties may be assigned.

• Prepares or oversees board and committee meeting scheduling, agendas, staff reports, and minutes
• Oversees financial contracts, claims and deposits
• Maintains and reconciles financial accounts using QuickBooks and MUNIS (Tyler Technologies) systems
• Interfaces with fiscal and performance auditors to ensure agency compliance and reporting are independently verified.
• Creates and publishes website content for public information
• Represents the agency at outside meetings and conferences as needed
• Coordinates and/or assists in the scheduling of operational unit projects and work flow
• Collects and reviews information regarding various projects
• Develops, maintains, and shares Policies and Procedures Manuals
• Oversees records management according to policies and procedures
• Assists in the preparation of annual reports and plans in accordance with State and County requirements
• Composes correspondence in reply to various requests, inquiries, and questionnaires
• Maintains complete and detailed records of operational unit activities and special projects
• Prepares the annual MCOG agency budget
• Serves as the contracts officer for procurement
• Works with staff and local transit operators to ensure compliance with Transportation Development Act requirements
• Conduct annual Unmet Transit Needs outreach and evaluation process
• Assists in the supervision of a small support staff
• Performs related duties as required.
• Performs related duties as required

Qualifications:

• Education or experience equivalent to a bachelor’s degree and minimum of four years of experience in a closely related field

Preferred Knowledge & Skills:

• Knowledge of local and regional government, organization, and operations
• Knowledge of budgeting as it pertains to governmental financing
• Knowledge of agency policies and procedures
• Ability to learn administrative and organizational problem and situation analysis
• Ability to establish and maintain effective working relationships with other employees
• Proficiency with Microsoft Office products (Word, Excel, Outlook and PowerPoint)
• Proficiency with QuickBooks accounting software
• Strong written and verbal communication skills
• Ability to be a self-starter
• Ability to set priorities and meet deadlines.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation Leave: 120 hours annually, increasing after 5 years. Unused time carries forward at the end of the year.
• Paid Sick Leave: 56 hours annually increasing after 5 years. Unused time carries forward at the end of the year.
• 11 Paid Holidays
• Retirement benefits

Application:

Open until filled. Application will consist of a cover letter, a resume, and a minimum of three work-related references. Apply on Indeed or send to Dow & Associates at 525 S. Main St., Suite B, Ukiah, CA, 95482, or by email to admin@dow-associates.com. Contact our office at 707-463-1806 with any questions.

Job Type: Full-time

Pay: $101,900.00 - $110,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• administrative or fiscal: 4 years (Required)

Work Location: In person