Receptionist/Administrative Assistant

Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role offers the opportunity to be the welcoming face of our organization while providing essential administrative support. You will manage front desk operations, coordinate office activities, and ensure smooth communication across departments. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy helping others, this position is perfect for you! We value energetic, detail-oriented professionals who are eager to contribute to a positive workplace atmosphere and support our operational success.

Duties

• Greet visitors and clients warmly, ensuring a professional and friendly first impression
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office
• Perform data entry, update records, and assist with bookkeeping using QuickBooks or similar software
• Schedule appointments, manage calendars, and coordinate meetings for staff or executives
• Support office management tasks such as ordering supplies, maintaining inventory, and overseeing general administrative functions
• Provide exceptional customer service by addressing inquiries promptly and professionally
• Proofread documents for accuracy and clarity before distribution
• Assist with clerical duties such as photocopying, scanning, and organizing files

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Familiarity with multi-line phone systems and phone etiquette standards
• Experience with QuickBooks or bookkeeping is a plus
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Exceptional customer service skills with a friendly demeanor and professional attitude
• Ability to manage time efficiently in a fast-paced environment while prioritizing tasks effectively
• Previous experience as a receptionist or personal assistant is advantageous but not required; training will be provided for specific duties such as medical or dental reception if applicable

Join us in creating a welcoming environment while supporting our team’s success! We are committed to fostering a positive workplace where your organizational talents shine. This paid position offers valuable experience across office management functions in a vibrant setting.

Pay: $22.15 - $26.68 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22 - $27