What are the responsibilities and job description for the Purchasing Agent / Work Order Procurement Coordinator position at DoverMEI?
Position Summary
DoverMEI is seeking a highly organized and detail-oriented Purchasing Agent / Work Order Procurement Coordinator to support manufacturing operations by ensuring all materials, components, and outsourced services required for production work orders are sourced, purchased, and delivered on time.
This position will work closely with engineering, project management, production, and suppliers to review material requirements, issue purchase orders, track deliveries, and maintain accurate purchasing records. The ideal candidate will be proactive, resourceful, and capable of managing multiple suppliers and priorities in a fast-paced manufacturing environment.
Essential ResponsibilitiesPurchasing & Procurement
- Review work orders, bills of materials, and project requirements to identify purchasing needs.
- Obtain vendor quotations and negotiate pricing, lead times, and delivery schedules.
- Create and issue purchase orders for raw materials, fabricated parts, components, and shop supplies.
- Track open purchase orders and follow up with vendors to ensure on-time delivery.
- Expedite critical materials to prevent production delays.
- Source new vendors and evaluate alternative suppliers when necessary.
- Coordinate outside processing services including machining, coating, fabrication, passivation, and specialty manufacturing.
- Resolve vendor, shipping, and receiving discrepancies.
Material Planning & Coordination
- Ensure materials required for production work orders are available when needed.
- Work closely with engineering and production personnel to clarify material requirements.
- Monitor inventory levels of commonly used materials and consumables.
- Recommend reorder points and purchasing strategies to maintain adequate stock levels.
- Coordinate incoming deliveries and communicate material status updates to production teams.
Vendor Management
- Build and maintain relationships with suppliers and service providers.
- Evaluate vendor performance regarding pricing, quality, and delivery reliability.
- Request and compare competitive quotations.
- Assist in establishing approved vendor lists and sourcing standards.
ERP & Administrative Responsibilities
- Maintain accurate purchasing records within the ERP system.
- Update purchase order statuses and delivery information.
- Match packing slips and receiving documentation to purchase orders.
- Assist with invoice review and reconciliation as needed.
- Generate reports regarding purchasing activity, vendor performance, and material availability.
Qualifications Required
- High school diploma or equivalent.
- Strong organizational and time management skills.
- Proficiency with Microsoft Office Suite
- Ability to manage multiple priorities and meet deadlines.
- Excellent communication and interpersonal skills.
- Strong attention to detail and problem-solving abilities.
Preferred
- Experience working within an ERP/MRP system.
- Purchasing or supply chain experience in a manufacturing environment.
- Experience with inventory control and production scheduling.
Knowledge, Skills & Abilities
- Understanding of purchasing procedures and supplier management.
- Strong analytical and organizational skills.
- Ability to work independently while coordinating across multiple departments.
- Commitment to accuracy, efficiency, and customer satisfaction.
Other Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data management.
- Strong computer literacy with the ability to quickly adapt to new productivity tools and software.
- Experience with office management tasks such as filing systems, data entry, and clerical support.
- Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively.
- Demonstrated customer service skills with professional phone communication and phone etiquette.
- Technical proficiency in using multi-line phone systems, office equipment, and basic troubleshooting.
Pay: $22.00 - $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $22 - $25