Administrative Assistant - Guidance

Dover-Sherborn Middle School is seeking a ten month School Guidance Administrative Assistant to begin August 18, 2026. To provide support to the Middle School Guidance Department and the Director of Guidance. This is a school year position. Minimum Qualifications: -High School Diploma or Equivalent -Associate Degree preferred -Previous secretarial/administrative assistance experience, preferably in an educational setting -Excellent communication and interpersonal skills -Strong organizational skills, attention to detail and deadlines -Ability to manage a fast paced office environment -Strong computer skills and demonstrated knowledge of Microsoft Office, Google Platform, SIMS -Typing (minimum of 50 wpm) -Ability to work cooperatively with all constituencies within the school community (students, parents, co-workers, faculty and administration) -Enjoys working with middle school aged children Essential Responsibilities include: -Provide overall secretarial support to the counseling staff -First line of communication and information for Guidance Office -Provide back up support to the Main Office as needed -Manage the clerical paperwork and data entry for all new student registrations, requiring additional summer hours (approx. 1 x week) -Works closely with members of the technology department to manage the SIMS reporting data -Performs office duties in order to maintain accurate school records, including MCAS and other standardized testing results. -Updates, edits and manages all guidance publications, website and materials -Performs daily routine administrative duties: answering incoming calls/emails, sorting and distributing mail, date stamping departmental mail, preparing correspondence as requested -Responsible to maintain common areas of office, updates the office bulletin boards and visual office materials -Maintains all office supplies and materials -Manages counselors’ appointment calendars and Guidance Conference Room calendar -Completes and distributes counselor appointment slips and organizes group meetings and guidance field trips as requested -Prepares monthly enrollment statistics for the Administration -Provides clerical support for departmental projects such as curriculum lessons private school applications, course selection and high school transition -Maintains confidentiality of all records and information that occurs within the Guidance Office and school -Other duties assigned by the Director of Guidance Hourly Rate: $23.00-$24.00

Salary : $23 - $24