What are the responsibilities and job description for the Payroll Specialist I position at Douglas Unified School District?
SUMMARY: Oversees all sensitive confidential payroll data as requested. Verifies the bi-weekly processing of payroll. Follows payroll department procedures to insure accuracy in processing and adherence to generally accepted payroll standards.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- File all payroll paperwork into employee files
- Verifies payroll data and leave plan against contractual salary placement.
- Verifies all required employment documents, including paperwork for new, existing, and exiting employees.
- Computes a variety of information related to payroll vouchers. Executes and monitors payroll calculation programs; reconciles and posts data to payroll records
- Balances and reconciles the payroll changes for accuracy
- Performs balance of contract calculations for resigning employees
- Reconciles transactions for overpayments, reversals, and voids
- Process various irregular payments, such as supplemental pays, Prop 301, stipends, sick leave payouts
- Sort and distribute employee checks
- Process vendor checks, make tax payments and transmit direct deposits
- Interfaces with District employees regarding payroll inquires
- Investigates employee information for County, Federal, and State and other agencies related to garnishments, tax-sheltered annuities, child-support payments, tax levies, employment earnings, retirement, wages lost
- Compiles data and prepares quarterly and year-end reports, e.g. W-2’s, Federal Tax 941 Filing, AZ State A-1 Tax Filing, AZ State New Hire Reports, U.S. Labor Reporting
- Performs Ending Payroll Verifications, Check Member Eligibility, Bi-weekly Reporting with the Arizona State Retirement System.
- Performs monthly TSA reporting
- Performs quarterly and annually payroll reporting for the Medicaid Cost Reporting.
- Import and reconcile substitute time worked reported through AESOP
KNOWLEDGE, SKILLS & ABILITIES:
- Ability to operate standard office equipment and 10 key adding machine
- Knowledge of generally accepted payroll practices
- Knowledge of data usage, including research, collection, analysis, synthesis, interpretation, and reporting
- Ability to communicate effectively verbally and in writing
- Ability to do detailed mathematical computations
- Ability to maintain confidentiality
- Ability to work cooperatively and courteously with staff, students, parents and community members
- Knowledge of applicable Federal and State laws, district procedures and Board policies