What are the responsibilities and job description for the Administrative Assistant position at DOUGLAS ESD?
Administrative Assistant Douglas ESD Douglas Education Service District is looking for a highly motivated, detail-oriented, computer proficient individual to join our team as an Administrative Assistant. This position is responsible for front desk operations and visitor assistance at our Diamond Lake location. 240 days per year, 8 hours per day, 5 days per week to begin immediately.APPLICATION DEADLINE: 10/08/2025 at 3:00 pmSTARTING SALARY: $20.89 - $26.91 per hourTO APPLY: Begin the application process here: https://www.applitrack.com/douglasesd/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=3425 JOB SUMMARY: This position will act as the administrative assistant to the department program(s) and handle all typical clerical duties, including communication, recordkeeping, and representing the program in a positive manner. To accomplish these tasks, the Administrative Assistant works closely with the staff and administration of the program and the ESD.DUTIES: This position falls under a broader Administrative Assistant job description used across multiple departments.
The responsibilities outlined in this posting are specific to this position. A full version of the job description will be distributed upon hire.-Responsible for front reception operation and greeting guests and/or answering phones.-Acts as administrative assistant for program director/coordinator for the strand and coordinates clerical help when assigned, including scheduling travel arrangements.-Performs bookkeeping according to established account classification for department or program strands in addition to budget management, including processing and tracking purchase orders, budget account code management and cost tracking.-Maintains awareness of department, program, district, and school calendars.-Coordinates meetings, programs, or events specific to the department by communicating, arranging, and organizing all components as directed.-Participates on committees or as a member of a team or attends meetings as requested. May represent the department manager at meetings in person, online or phone based.-Composes and prepares pertinent correspondence, reports, minutes, and memoranda in appropriate format, applying knowledge of established departmental procedures and functions.-Ability to develop marketing materials, distribute flyers and other promotional materials. Ability to design, research, write and edit newsletters.-Applies knowledge of agency rules, policies, and procedures when working with internal and external customers.-Manages and tracks department credit cards & travel reimbursement.-Assists to ensure proper tracking and monitoring of grants, and contracts and subcontracts; establish and maintain related recordkeeping and reports.-Indexes and files correspondence, reports, and other materials for department or program strand.-Receives and distributes mail, supplies, and other materials for department or program strand.-Operates standard office equipment such as computer, printer, copier, fax machine, mail machine, scanner, etc.
Uses appropriate software efficiently and effectively to accomplish work within the department or program strand.-Ability to work efficiently with attention to detail.-Completes department specific projects and tasks as directed by supervisor.-Completes data entry per specific job duties.-Other duties as assigned QUALIFICATIONS-High School diploma or equivalent.-Minimum of 2 years of experience in office work is preferred.-Ability to work as part of a multidisciplinary team and collaborate well with others.Douglas ESD has been awarded the Douglas County Working Parents Award for 2025. Background Check ConductedDouglas ESD is an equal opportunity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students. Douglas ESD policy provides veterans and disable veterans with preference as required by law.
The responsibilities outlined in this posting are specific to this position. A full version of the job description will be distributed upon hire.-Responsible for front reception operation and greeting guests and/or answering phones.-Acts as administrative assistant for program director/coordinator for the strand and coordinates clerical help when assigned, including scheduling travel arrangements.-Performs bookkeeping according to established account classification for department or program strands in addition to budget management, including processing and tracking purchase orders, budget account code management and cost tracking.-Maintains awareness of department, program, district, and school calendars.-Coordinates meetings, programs, or events specific to the department by communicating, arranging, and organizing all components as directed.-Participates on committees or as a member of a team or attends meetings as requested. May represent the department manager at meetings in person, online or phone based.-Composes and prepares pertinent correspondence, reports, minutes, and memoranda in appropriate format, applying knowledge of established departmental procedures and functions.-Ability to develop marketing materials, distribute flyers and other promotional materials. Ability to design, research, write and edit newsletters.-Applies knowledge of agency rules, policies, and procedures when working with internal and external customers.-Manages and tracks department credit cards & travel reimbursement.-Assists to ensure proper tracking and monitoring of grants, and contracts and subcontracts; establish and maintain related recordkeeping and reports.-Indexes and files correspondence, reports, and other materials for department or program strand.-Receives and distributes mail, supplies, and other materials for department or program strand.-Operates standard office equipment such as computer, printer, copier, fax machine, mail machine, scanner, etc.
Uses appropriate software efficiently and effectively to accomplish work within the department or program strand.-Ability to work efficiently with attention to detail.-Completes department specific projects and tasks as directed by supervisor.-Completes data entry per specific job duties.-Other duties as assigned QUALIFICATIONS-High School diploma or equivalent.-Minimum of 2 years of experience in office work is preferred.-Ability to work as part of a multidisciplinary team and collaborate well with others.Douglas ESD has been awarded the Douglas County Working Parents Award for 2025. Background Check ConductedDouglas ESD is an equal opportunity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students. Douglas ESD policy provides veterans and disable veterans with preference as required by law.
Salary : $21 - $27
