What are the responsibilities and job description for the Assistant Property Manager position at Douglas Elliman Property Management?
Apartment Alterations
- Must be familiar with building specific apartment alteration agreements
- Process the initial review of the plans; collect the appropriate documentation and liaison with the Account Executive and building architect to obtain approval.
- Track apartment alterations for completion/timing/ DOB sign off/return of deposit
Building Amenities & Moves
- Maintain and update all aspects of Building Link
- Coordinate all amenity reservations/fees/documentation
- Maintain storage bin/bike room listings and waiting lists
- Maintain Gym memberships/annual waiver collection
- Coordinate all resident moves with the Resident Manager
Resident Charge Backs & Other Resident Requests
- Charge back appropriate charges, to tenants. Charge it in Yardi, send a letter, with a copy of the bills, save all documentation in the N Drive.
- Respond to all inquiries concerning rent billing and provide general information to the tenant
- Respond to Bank/Appraisal questionnaire for manager’s review
Annual Meetings
- Attend annual meetings to take attendance and tabulate the election results.
- Decide for the location and set up for all Annual and Special meetings
Compliance Tracking
- Prepare and maintain compliance tracking deadlines for properties
- Maintain the Board/Professional Property list in the attached format
Support for Account Executive
- Provide support for property manager
Payables
- When necessary, send invoices to Avid
- Prepare on-line check requests in Avid for payments that do not have invoices – for example- reimbursements and AIAs
Meetings
- Collaborate with account executive in the preparation and distribution of the monthly board meeting package and notice.
Abatements
- Coordinate and send out annual mailings to shareholders regarding eligibility.