What are the responsibilities and job description for the Payroll Specialist position at Douglas County School District?
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Job Posting Title
Payroll Specialist
Job Description
Responsible for various payroll functions using complex salary schedules, multiple work calendars, payments for new hires, terminations, and retroactive pay. Develops and promotes good community relations among District clientele with the highest level of confidentiality.
Essential Physical Requirements
Position Specific Information (if Applicable):
Investigate, problem solve, and respond to pay-related stakeholder inquiries via phone, walk-ins, email, etc.
Implement final audits of employee paperwork for correct salary entries, rates of pay, multiple work calendars, leave accruals, and budgetary account changes.
Communicate payroll updates and changes to District Stakeholders through training and/or written/verbal/internet communique. This includes maintenance and updates of payroll procedures.
Provide initial and ongoing training for District employees or site managers for any and all payroll related functions to include Kronos, Period Activity Pay, and other Workday software systems. Cross trains within payroll department, shares information with District support staff, and other team members to include updates and changes through training or verbal/written/internet communique.
Assist the HRIS and ITSC Departments in maintenance and enhancements of Workday and any and all payroll and ERP applications; assists in testing upgrades and implementation of payroll modules.
Perform various employee audit reporting and reviews to ensure accurate time/pay integrations and pay calculation accuracy for all on cycle & off cycle runs during monthly pay. Timely submission of check & direct deposit information to Wells Fargo as it relates to positive pay, stop payments, and direct deposits/delete/reversals. Review all integrations into Payroll to include Kronos & Aesop Pay Inputs and Time Off Entry Batches for accuracy of hours, positions, and pay calculations.
Perform other related duties as assigned or requested.
Certifications
Education:
High School or Equivalent (Required)
Skills
Position Type:
Regular
Primary Location:
West Support Center
One Year Only (Yes Or No)
No
Scheduled Hours Per Week
40
Fte
1.00
Approx Scheduled Days Per Year
260 Work Days
$23.74 USD Hourly
Maximum Hire Rate
$30.79 USD Hourly
Full Salary Range
$23.74 USD - $37.83 USD Hourly
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
Time Off Plans
This position is eligible for paid vacation, sick and personal time.
This position will be open until filled, but will not be open past:
December 1, 2026
REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!
Job Posting Title
Payroll Specialist
Job Description
Responsible for various payroll functions using complex salary schedules, multiple work calendars, payments for new hires, terminations, and retroactive pay. Develops and promotes good community relations among District clientele with the highest level of confidentiality.
Essential Physical Requirements
- Occasional lifting five (5) to ten (10) pounds
- Frequent sitting
- Occasional bending, squatting, and standing
Position Specific Information (if Applicable):
Investigate, problem solve, and respond to pay-related stakeholder inquiries via phone, walk-ins, email, etc.
Implement final audits of employee paperwork for correct salary entries, rates of pay, multiple work calendars, leave accruals, and budgetary account changes.
Communicate payroll updates and changes to District Stakeholders through training and/or written/verbal/internet communique. This includes maintenance and updates of payroll procedures.
Provide initial and ongoing training for District employees or site managers for any and all payroll related functions to include Kronos, Period Activity Pay, and other Workday software systems. Cross trains within payroll department, shares information with District support staff, and other team members to include updates and changes through training or verbal/written/internet communique.
Assist the HRIS and ITSC Departments in maintenance and enhancements of Workday and any and all payroll and ERP applications; assists in testing upgrades and implementation of payroll modules.
Perform various employee audit reporting and reviews to ensure accurate time/pay integrations and pay calculation accuracy for all on cycle & off cycle runs during monthly pay. Timely submission of check & direct deposit information to Wells Fargo as it relates to positive pay, stop payments, and direct deposits/delete/reversals. Review all integrations into Payroll to include Kronos & Aesop Pay Inputs and Time Off Entry Batches for accuracy of hours, positions, and pay calculations.
Perform other related duties as assigned or requested.
Certifications
Education:
High School or Equivalent (Required)
Skills
Position Type:
Regular
Primary Location:
West Support Center
One Year Only (Yes Or No)
No
Scheduled Hours Per Week
40
Fte
1.00
Approx Scheduled Days Per Year
260 Work Days
- (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)
$23.74 USD Hourly
Maximum Hire Rate
$30.79 USD Hourly
Full Salary Range
$23.74 USD - $37.83 USD Hourly
- All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
Time Off Plans
This position is eligible for paid vacation, sick and personal time.
This position will be open until filled, but will not be open past:
December 1, 2026
Salary : $24 - $38