What are the responsibilities and job description for the Administrative Secretary - Inclusive Education (255 days / 8 hrs) position at Douglas County School District?
JobID: 3653
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
6/1/2026
6/1/2026
Location:
District Office
District Office
Date Available:
Open Until Filled
Open Until Filled
Closing Date:
Open Until Filled
Open Until Filled
JOB DESCRIPTION
TITLE: ADMINISTRATIVE SECRETARY - INCLUSIVE EDUCATION
REPORTS TO: EXECUTIVE DIRECTOR OF INCLUSIVE EDUCATION
TERMS OF EMPLOYMENT: 255 DAYS/YEAR
REPORTS TO: EXECUTIVE DIRECTOR OF INCLUSIVE EDUCATION
TERMS OF EMPLOYMENT: 255 DAYS/YEAR
SALARY RANGE: CLASSIFIED SALARY SCHEDULE 5-F
$25.35 - $35.68 EMPLOYER/EMPLOYEE PAID
$21.34 - $30.04 EMPLOYER PAID PERS
$21.34 - $30.04 EMPLOYER PAID PERS
BENEFITS: Nevada State Public Employees Retirement System (PERS)
Employer paid Medical, Dental, Vision and Life Insurance
No State Tax
FLSA STATUS NON-EXEMPT
SUMMARY OF POSITION
Under the guidance of the Executive Director of Inclusive Education, provides confidential secretarial services of moderate to considerable difficulty including advanced special skill area such as typing and word processing, calendar management, record keeping, fiscal support, special projects, data gathering, preparing required reports and general correspondence; applies and interprets established district or departmental policies and procedures.
Under the guidance of the Executive Director of Inclusive Education, provides confidential secretarial services of moderate to considerable difficulty including advanced special skill area such as typing and word processing, calendar management, record keeping, fiscal support, special projects, data gathering, preparing required reports and general correspondence; applies and interprets established district or departmental policies and procedures.
RESPONSIBILITIES AND ESSENTIAL FUNCTIONS
Perform clerical budgeting and the tracking of expenditures for the district's/department's discretionary funds, including keeping the detailed records of budget, unexpended balances and proper documentation of expenditure transactions; keep Executive Director informed on a timely basis of all department balances; assure the department stays within its' discretionary fund balances.
Perform clerical budgeting and the tracking of expenditures for the district's/department's discretionary funds, including keeping the detailed records of budget, unexpended balances and proper documentation of expenditure transactions; keep Executive Director informed on a timely basis of all department balances; assure the department stays within its' discretionary fund balances.
Type reports, documents, charts, statistics, minutes, records, notices, budget documents, and other materials; type from draft or outline.
Assist with special projects involving coordinating activities with others, data gathering, and reporting; paying close attention to all legal timelines.
Obtain and provide information and give detailed explanation of policies, procedures, and other programs; refer only the most complex or unusual questions to others.
Proof and edit typewritten work, rewrite materials to ensure clarity and good grammar, and check forms and other materials for accuracy and completeness.
Perform data entry work; print reports; assign established codes and account numbers; may develop automated systems for the office/department.
Assist with all records requests paying close attention to the records produced and assuring that they are timely and accurate.
Maintain and monitor Infinite Campus conducting regular audits of IEP's and 504 plans for federal and state reporting and keeping the Executive Director informed of areas of non-compliance.
Assist with Infinite Campus queries in order to report caseloads and maintain accurate records to assist with district staffing.
Set up and maintain all records for approved travel through Inclusive Education in order to maintain the budget and/or receive reimbursement through the State Department.
Answer and screen phone calls; obtain information, answer questions and provide explanation; maintain calendars; schedule meetings and/or facilities, monitor deadlines; take minutes and prepare materials for meetings or other purposes.
Answer and screen phone calls; obtain information, answer questions and provide explanation; maintain calendars; schedule meetings and/or facilities, monitor deadlines; take minutes and prepare materials for meetings or other purposes.
Develop and revise office procedures and processes; maintain an efficient office environment, including complying with records requests, filing, and destruction/distribution of records per guidelines.
NON-ESSENTIAL FUNCTIONS
Perform related duties as assigned.
WORK CONTACTS
Frequent contact with district staff, students, teachers, parents, and the public to provide and obtain information and direct, coordinate and manage work activities.
Frequent contact with district staff, students, teachers, parents, and the public to provide and obtain information and direct, coordinate and manage work activities.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Knowledge of computer usage and ability to use, email, internet, software, computer/word processing equipment/programs; modern office practices, procedures and equipment; basic grammar, spelling, punctuation, and arithmetic; school/department programs, organization, operations and specialized procedures relative to area of assignment; and recordkeeping systems.
Knowledge of computer usage and ability to use, email, internet, software, computer/word processing equipment/programs; modern office practices, procedures and equipment; basic grammar, spelling, punctuation, and arithmetic; school/department programs, organization, operations and specialized procedures relative to area of assignment; and recordkeeping systems.
ABILITY TO
Type at a speed necessary for successful performance (60 WPM).
Type at a speed necessary for successful performance (60 WPM).
Exercise confidentiality, tact, diplomacy, and independent judgment in the performance of duties.
Follow established policies and procedures.
Remain open to others' ideas and contribute to building a positive team spirit.
Multi-task and successfully work with students, staff and public.
Read and interpret documents such as safety rules, operating and maintenance instructions, procedural manuals, and governmental regulations.
Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio and percent.
Apply common sense understanding to carry out instructions furnished in writing, oral, schedule or diagram form.
Solve practical problems and deal with a variety of concreate variables in situations where only limited standardization exists.
Cleary, accurately, and appropriately communicate with students, teachers, parents and members of the community.
Meet timelines and exercise good judgement while working in a dynamic environment.
Operate common office machines.
Work well with others from diverse backgrounds.
Produce accurate work in a sometimes-stressful environment with frequent deadlines.
Establish and maintain complete and accurate data gathering, recordkeeping and filing systems.
Work independently without supervision and as a team member.
Operate a computer and related equipment.
Prepare reports.
Pay close attention to detail.
Appropriately handle stress and interact with others.
Maintain regular attendance and punctuality.
SUPERVISION RECEIVED
Work is performed independently under general supervision of the Executive Director. The employee is expected to exercise initiative and judgement in planning and organizing work, completing assignments, and handling routine problems. The Executive Director of Inclusive Education shall at least annually evaluate the Secretary III Department's performance.
Work is performed independently under general supervision of the Executive Director. The employee is expected to exercise initiative and judgement in planning and organizing work, completing assignments, and handling routine problems. The Executive Director of Inclusive Education shall at least annually evaluate the Secretary III Department's performance.
SUPERVISION EXERCISED
None
None
CONDITIONS OF WORK
Work is performed under the following conditions:
Work is performed under the following conditions:
Exposure to climate-controlled office settings to outside weather with temperatures ranging from mild/moderate to extreme cold/heat. May involve exposure to noise levels ranging from moderate to very loud and occasional to frequent time periods. May involve work in crowded environments.
Hazards: Office/Classroom furniture, playground/office equipment, communicable diseases, chemicals (as related to specific assignment), and power/hand operated equipment and machinery (as related to specific assignment).
Hazards: Office/Classroom furniture, playground/office equipment, communicable diseases, chemicals (as related to specific assignment), and power/hand operated equipment and machinery (as related to specific assignment).
SAFETY SENSITIVE:
YES NO X
ACCEPTABLE EXPERIENCE AND TRAINING
Three (3) years progressively responsible secretarial experience involving typing, office machine operation, data entry, research, reporting or other office work, including some administrative level experience, and high school graduation or equivalent supplemented by college level course work in office management, business or a related field; or any equivalent combination of experience and training which provides the knowledge and abilities to perform the work.
Three (3) years progressively responsible secretarial experience involving typing, office machine operation, data entry, research, reporting or other office work, including some administrative level experience, and high school graduation or equivalent supplemented by college level course work in office management, business or a related field; or any equivalent combination of experience and training which provides the knowledge and abilities to perform the work.
LICENSES/CERTIFICATES
Some positions may require ability to become a Notary Public.
Some positions may require ability to become a Notary Public.
PHYSICAL AND MENTAL/INTELLECTUAL REQUIREMENTS
The physical and mental/intellectual requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Those requirements include:
The physical and mental/intellectual requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Those requirements include:
Strength, dexterity, coordination, and vision to use keyboard and video display terminal for prolonged periods. Strength and stamina to bend, stoop, sit, and stand for long periods of time. Dexterity and coordination to handle files and single pieces of paper; occasional lifting of files, stacks of paper or reports, references, student work, and other materials. Some reaching for items above and below waist and head level. Some reaching, bending, squatting, and stooping to access files, student work, and other items as necessary. The manual dexterity and cognitive ability to operate a personal computer and other educational technology (LCD projector, SmartBoard, iPads/Tablets, etc.) to enhance student learning. Involves hearing and speech to communicate in person or over the telephone. Medium to heavy lifting (25 to 40 pounds) may occasionally be required.
In compliance with applicable disability laws, reasonable accommodations may be provided for qualified individuals with a disability who require and request such accommodations. Applicants and incumbents are encouraged to discuss potential accommodations with the employer.
In compliance with applicable disability laws, reasonable accommodations may be provided for qualified individuals with a disability who require and request such accommodations. Applicants and incumbents are encouraged to discuss potential accommodations with the employer.
EMPLOYEE PUNCTUALITY AND APPEARANCE
In order for DCSD schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave. Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator. All employees are required to report to work dressed in a manner that reflects a positive image of DCSD and is appropriate for their position.
In order for DCSD schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave. Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator. All employees are required to report to work dressed in a manner that reflects a positive image of DCSD and is appropriate for their position.
NOTICE OF NON-DISCRIMINATION/EQUAL OPPORTUNITY EMPLOYER
The Douglas County School District does not discriminate against any person on the basis of race, creed/religion, color, national or ethnic origin, sex (including pregnancy), gender identity or expression, genetic information, sexual orientation, disability, marital status, age, veterans or military status, or political affiliation in admission to or access to, treatment or employment, or participation in its programs and activities, and provides equal access to the Boy Scouts of America and other designated youth groups, pursuant to federal and state laws including, but not limited to, Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title II of the American with Disabilities Act of 1990, the Individuals with Disabilities Education Improvement Act (IDEA), and the Boy Scouts of America Equal Access Act. The Douglas County School District is an equal opportunity employer and will not knowingly discriminate in any area of employment, which includes recruiting and hiring practices, working conditions, training, promotion, and terms and conditions of employment. Individuals with a disability who require reasonable accommodation(s) during any step of the screening process or who have questions about qualifications should notify a representative in Human Resources. Notification may be made in person, in writing, or by calling (775) 782-7177.
The Douglas County School District does not discriminate against any person on the basis of race, creed/religion, color, national or ethnic origin, sex (including pregnancy), gender identity or expression, genetic information, sexual orientation, disability, marital status, age, veterans or military status, or political affiliation in admission to or access to, treatment or employment, or participation in its programs and activities, and provides equal access to the Boy Scouts of America and other designated youth groups, pursuant to federal and state laws including, but not limited to, Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title II of the American with Disabilities Act of 1990, the Individuals with Disabilities Education Improvement Act (IDEA), and the Boy Scouts of America Equal Access Act. The Douglas County School District is an equal opportunity employer and will not knowingly discriminate in any area of employment, which includes recruiting and hiring practices, working conditions, training, promotion, and terms and conditions of employment. Individuals with a disability who require reasonable accommodation(s) during any step of the screening process or who have questions about qualifications should notify a representative in Human Resources. Notification may be made in person, in writing, or by calling (775) 782-7177.
The Superintendent of Douglas County School District has designated the following position to handle inquiries regarding student and employee non-discrimination policies:
Executive Director of Human Resources
1638 Mono Avenue
Minden, Nevada 89423
Phone: (775) 782-7177
1638 Mono Avenue
Minden, Nevada 89423
Phone: (775) 782-7177
Benefits:
Health Insurance, Pension Plan, Retirement PlanSalary : $25 - $36