Deputy Director Business Strategy & Finance

Summary of Position

The Deputy Director of Business Strategy and Finance leads financial operations, business systems, data analysis, and high-priority strategic projects for the Office of Clerk and Recorder. Reporting to the Chief Deputy, this position supervises the Business Strategy and Finance team and works with division leaders to align budgets, systems, and improvement efforts with Office priorities, its vision, mission, and core values.

The Deputy Director provides financial and operational analysis to support leadership decisions; oversees accounting, budgeting, and financial reporting; and manages strategic planning, projects, and improvements, including appropriate uses of Artificial Intelligence (AI).

Example of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following examples are illustrative only and are not intended to be all inclusive:

• Lead and supervise assigned Administration Division functions, including accounting, collections, budgeting, financial reporting, business systems, data management and analysis, project management, and process improvement. Direct staff work, training, development, and performance management.
• Manage strategic planning, projects, and improvements, including evaluation and implementation of AI solutions. Coordinate stakeholders, resources, schedules, budgets, and risks; monitor outcomes against Office priorities.
• Analyze financial and operational data, evaluate business processes, and provide recommendations and reports that support leadership decisions and improve service and efficiency.
• Oversee accounts receivable and payable, cash receipts and disbursements, collections, month-end close, and the general ledger. Maintain records in accordance with generally accepted accounting principles (GAAP) and support accurate financial reporting and the year-end audit.
• Coordinate the development, presentation, and administration of division budgets with division leaders. Prepare forecasts, cost estimates, and annual budget requests; review requests for accuracy and alignment with County requirements and Office priorities.
• Oversee financial controls and compliance for assigned functions, including time approval, payroll administration, purchasing, purchasing cards, check collection, and the collection of applicable taxes and fees.
• Coordinate with County departments, government agencies, vendors, and other stakeholders. Monitor assigned vendor contracts in accordance with County policy.
• Model the Office’s vision, mission, and core values and support a collaborative work environment.
  
  

Other Duties

• Oversee petty cash disbursements and reconciliations and submit required revenue information or audit materials to state and local agencies.
• Use County, Recording, Motor Vehicle, Driver License, and payment systems as needed to oversee financial operations and revenue reconciliation.
• Prepare and submit annual audits of County revenues to various state and local agencies.
• Serve on the State DRIVES Financial Advisory Committee or support Elections when assigned.
• Perform other duties as assigned.
  
  

SUPERVISORY RESPONSIBILITIES: Supervises assigned Business Strategy and Finance staff.

SUPERVISION RECEIVED: Reports to the Chief Deputy Clerk and Recorder and works independently within established authority. Sets priorities, directs assigned work, and makes decisions using financial and operational evidence, sound judgment, applicable law, and County policy. Consults with the Chief Deputy or Clerk on matters with significant financial, operational, or Office-wide implications.

INDEPENDENT JUDGMENT: Initiates and sustains action to accomplish Division goals by guiding, challenging and motivating others and gaining the confidence and active support of staff, peers, clients and/or others. Achieves voluntary commitment to shared values and goals and adapts leadership style to different situations.

Thoroughly researches and examines all available data before drawing conclusions and making decisions. Makes appropriate decisions based on the nature of the issue and the possible ramifications that could result. Effectively seeks advice from the Chief Deputy and/or Clerk and Recorder.

Realizes the impact and implications of decisions. Commits to and takes action, even in uncertain situations, in order to accomplish Division or Office goals. Takes initiative in implementing ideas, programs, systems, or policies that have an impact on the Division and may affect other groups and/or clients. Must enforce statutory requirements and county policy.

Minimum Qualifications

EDUCATION AND/OR EXPERIENCE:

• Bachelor's degree required.
• Five (5) years of progressively responsible experience in accounting, business administration, finance, project management, program management, systems, business intelligence, or related field including at least two (2) years of supervisory experience.
• Federal, state, county, or municipal work experience is preferred.
• A combination of education and experience may be considered.
  
  

Knowledge

KNOWLEDGE, SKILLS AND ABILITIES:

• Management and supervisory practices, including selection, development, evaluation, and discipline.
• Financial management, including GAAP, accounting controls, cash management, budgeting, forecasting, financial modeling, reporting, and audits.
• Business systems, data management and analysis, process improvement, strategic planning, and project management.
• Applicable laws, regulations, policies, procedures, and systems; ability to maintain the technical knowledge required for the role.
  
  

Skills

• Lead and coach staff, manage performance and conflict, and work effectively with division leaders, County departments, agencies, vendors, and the public.
• Communicate findings and recommendations clearly in reports, presentations, and conversations.
• Analyze financial and operational information; prepare budgets and forecasts; and manage projects, resources, risks, and outcomes.
• Use Microsoft 365 and relevant financial, data, project management, and operational systems; maintain accurate records and reconcile financial activity.
  
  

Abilities

• Exercise independent judgment, establish priorities, and make sound decisions while managing concurrent responsibilities.
• Lead work across divisions, implement improvements, and support effective teams and a coaching culture.
• Maintain accuracy, confidentiality, professionalism, and composure, including in difficult situations.
  
  

Certifications, Licenses, & Registrations

• This position requires successful completion of a criminal background check including fingerprinting through a national database.
• Possession of, or ability to obtain within 90 days of hire, a valid Colorado Driver's License.
• Must be a registered voter in the State of Colorado upon hire.
• Certification in project management a plus.
  
  

Additional Information

Physical Work Environment: Typical office environment. Moderate noise level.

Physical Demands: While performing the duties of this job, the employee is regularly required to sit. Also requires walking or standing to a significant degree. Be physically able to operate a variety of machinery and equipment such as computers, adding machines, photocopiers, scanning machines, etc. The employee is regularly required to speak and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Must be physically able to lift up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Materials and Equipment Directly Used: Office equipment including phone, computer, fax machine, copy machine, and similar equipment.

In the event of an emergency/disaster in or near the County, all County employees are expected to make every effort to be available to assist the County Manager, Elected/Appointed Officials and Department Directors to ensure the continued operation of any and all necessary County functions. This may mean being available to perform additional duties and hours beyond what is normally required. In the event that an exempt employee does work more than 40 hours a week in support of County operations during an emergency, such employee may receive overtime or other appropriate wage compensation in accordance with existing County policies or at the discretion of the County.

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The job details outlined in this posting may represent a modified summary of the full job description. For a full copy of the job description CLICK HERE to view our job classifications.

In the event of an emergency/disaster in or near the County, all County employees are expected to make every effort to be available to assist the County Manager, Elected/Appointed Officials and Department Directors to ensure the continued operation of any and all necessary County functions. This may mean being available to perform additional duties and hours beyond what is normally required. In the event that an exempt employee does work more than 40 hours a week in support of County operations during an emergency, such employee may receive overtime or other appropriate wage compensation in accordance with existing County policies or at the discretion of the County.

• Please include a full and complete history of your work experience in your application. Failure to include information may result in disqualification.
• If you have a disability and would like to request an ADA accommodation, to complete an application or at any time during the recruitment process, please contact the HR Department from 8:00 am to 5:00 pm, Monday through Friday except County holidays at 303-660-7427.
• Douglas County is dedicated to the principles of Equal Employment Opportunity in any term, condition, or privilege of employment. We do not discriminate against applicants or employees on the basis of age, race, sex, color, religion, national origin, disability, veteran status or any other status protected by federal, state or local law.
• In compliance with the Job Application Fairness Act (SB 23-158), applicants may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution in your application, transcripts and/or other application materials.
• Douglas County requires a pre-employment drug screen (including marijuana) and background check, which may include fingerprinting to be run through a national database to determine criminal activity, prior to employment.
• Douglas County participates in E-Verify. We will provide the Social Security Administration and the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization.
  
  

Douglas County offers a comprehensive benefit package. For a more detailed overview of our benefit package, click on the link below.

http://www.douglas.co.us/government/departments/humanresources/employee-benefits/

Why Douglas County? We offer excellent benefits to our employees!

• 11 ½ paid holidays each year a floating holiday
• 9 hours of paid vacation per month
• 8 hours of paid sick time per month
• Medical insurance employees can choose from two plan options: United Healthcare Doctors Plan or United Healthcare HDHP Plan
• Life insurance 2 times employee salary at no cost to employee
• Mandatory retirement – defined contribution of 8% - matched at 8%
• Annual performance reviews with potential for an increase
  
  

Additionally, we offer dental, vision, accident/critical illness insurance, tuition reimbursement, and employee training.