Accounting Specialist II (Finance)/ Senior Accounting Specialist

Summary of Position

Douglas County is seeking a detail-oriented professional for either an Accounting Specialist II or a Senior Accounting Specialist. Whether supporting Countywide Accounts Payable and Purchasing Card operations or managing complex reconciliations, revenue balancing, payroll support and financial reporting, you’ll play an essential role in maintaining accurate financial records, strengthening internal controls and ensuring responsible stewardship of public funds. Put your accounting expertise to work where accuracy, accountability and public service come together.

Example of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES: (The following examples are illustrative only and are not intended to be all inclusive.)

Accounting Specialist II: To view the full job description, Click Here

Accounts Payable

• Reviews invoices and supporting documentation for completeness, accuracy, appropriate authorization, and compliance with established policies and procedures.
• Processes routine invoices and payment transactions within the County's financial system.
• Verifies account coding, purchase order information, approvals and other required documentation prior to payment.
• Identifies missing or inconsistent information and works with departments or vendors to resolve routine discrepancies.
• Assists with vendor inquiries regarding invoice and payment status.
• Maintains organized and accurate electronic records supporting accounts payable transactions.
• Assists with routine reconciliations, reports and research related to accounts payable activity.
• Supports year-end and other periodic accounts payable processes as assigned.
  
  

P-Card Administration and Support

• Provides day-to-day administrative support for the County's P-Card program.
• Reviews P-Card transactions and supporting documentation for completeness and compliance with established requirements.
• Monitors transactions for missing receipts, incomplete documentation, coding issues, or other routine exceptions and follows up with cardholders as appropriate.
• Assists cardholders and departments with routine P-Card questions, procedures, documentation requirements and system navigation.
• Assists with routine P-Card reconciliations, reporting and compliance reviews.
• Escalates unusual transactions, repeated compliance concerns, or other issues requiring higher-level review.
  
  

Accounting and Administrative Support

• Enters, reviews, verifies and maintains financial information in applicable systems.
• Performs routine reconciliations and researches discrepancies using established procedures.
• Assists with maintaining accounting records and documentation in accordance with established retention requirements.
• Responds to routine questions from employees, departments and vendors regarding assigned accounting processes.
• Assists with preparation of reports, spreadsheets and financial information as requested.
• Provides backup support for other transactional accounting functions as trained and assigned.
• Identifies opportunities to improve routine processes, workflows, documentation, and customer service.
  
  

Performs other duties of a similar nature and level as assigned.

Senior Accounting Specialist: To view the full job description, Click Here

• Prepare customized accounting, financial, and fiscal reports for special projects.
• Enter financial data into accounting systems, including revenues, disbursements, transfers, and adjusting entries.
• Maintain accounting summaries, statements of accounts, and generate accounting reports.
• Create and maintain spreadsheets for posting, tracking, analyzing, and reporting financial information.
• Ensure compliance with fiscal rules and regulations; identify inaccuracies, analyze records, reconcile discrepancies, and prepare corrective actions.
• Research and analyze variances in financial reports and statements, trace and correct discrepancies in accounts, documents, data entries, reports, and records.
• Communicate with County and department staff regarding financial discrepancies.
• Review and process vendor invoices, cash deposits, invoices, and other accounting transactions.
• Reconcile cash accounts, bank statements, and outstanding payments; ensure deposits are recorded accurately.
• Verify p-card purchases comply with County policies and procedures.
• Assist in developing and implementing process improvements to increase efficiency in payments and financial workflows.
• Provide guidance to department staff on accounting procedures, policies, and issues.
• Prepares the Commissioner Proceedings for the monthly newspaper publication.
• Prepares agenda item and supporting documentation for Business meeting.
• Maintain organized and efficient filing systems.
• Gather and calculate data for departmental budget preparation.
• Track returned payments (NSFs); send correspondence, update payment records, and notify customers of outstanding payments.
• Assist auditors by providing financial records and documentation.
• Maintains confidentiality of information consistent with applicable federal, state, and county rules and regulations.
• Participate in training and professional development opportunities.
• Performs other duties as assigned in support of business operations and statutory compliance and department needs.
  
  

Minimum Qualifications

EDUCATION and/or EXPERIENCE:

Accounting Specialist II

• High school diploma or GED supplemented by coursework or training in accounting, finance, business administration, or a related field.
• Two (2) years of experience performing accounting, accounts payable, bookkeeping, financial processing, or closely related administrative work.
• A combination of education and experience may be considered.
  
  

Senior Accounting Specialist

• A high school diploma or GED equivalent is required. Associate or bachelor’s degree in accounting, finance, business administration or similar field preferred.
• Three (3) years of experience with financial recordkeeping, reconciliation, and journal/ledger entries required.
• A combination of education and experience may be considered.
  
  

Additional Information

For more information on job functions, requirements and to apply please visit: Accounting Specialist II or Senior Accounting Specialist (P-Card & AP) | Job Details

Douglas County offers an excellent comprehensive benefit package including but not limited to: Medical/Dental/Vision.

For a more detailed overview please view the full Employee Benefit Guide.

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The job details outlined in this posting may represent a modified summary of the full job description. For a full copy of the job description CLICK HERE to view our job classifications.

In the event of an emergency/disaster in or near the County, all County employees are expected to make every effort to be available to assist the County Manager, Elected/Appointed Officials and Department Directors to ensure the continued operation of any and all necessary County functions. This may mean being available to perform additional duties and hours beyond what is normally required. In the event that an exempt employee does work more than 40 hours a week in support of County operations during an emergency, such employee may receive overtime or other appropriate wage compensation in accordance with existing County policies or at the discretion of the County.

• Please include a full and complete history of your work experience in your application. Failure to include information may result in disqualification.
• If you have a disability and would like to request an ADA accommodation, to complete an application or at any time during the recruitment process, please contact the HR Department from 8:00 am to 5:00 pm, Monday through Friday except County holidays at 303-660-7427.
• Douglas County is dedicated to the principles of Equal Employment Opportunity in any term, condition, or privilege of employment. We do not discriminate against applicants or employees on the basis of age, race, sex, color, religion, national origin, disability, veteran status or any other status protected by federal, state or local law.
• In compliance with the Job Application Fairness Act (SB 23-158), applicants may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution in your application, transcripts and/or other application materials.
• Douglas County requires a pre-employment drug screen (including marijuana) and background check, which may include fingerprinting to be run through a national database to determine criminal activity, prior to employment.
• Douglas County participates in E-Verify. We will provide the Social Security Administration and the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization.
  
  

Douglas County offers a comprehensive benefit package. For a more detailed overview of our benefit package, click on the link below.

http://www.douglas.co.us/government/departments/humanresources/employee-benefits/

Why Douglas County? We offer excellent benefits to our employees!

• 11 ½ paid holidays each year a floating holiday
• 9 hours of paid vacation per month
• 8 hours of paid sick time per month
• Medical insurance employees can choose from two plan options: United Healthcare Doctors Plan or United Healthcare HDHP Plan
• Life insurance 2 times employee salary at no cost to employee
• Mandatory retirement – defined contribution of 8% - matched at 8%
• Annual performance reviews with potential for an increase
  
  

Additionally, we offer dental, vision, accident/critical illness insurance, tuition reimbursement, and employee training.