Hotel Accounting Clerk

$21 - $25

Summary
The primary function of the Area Accounting Clerk/ General Cashieris to handle the cash deposits for Hampton Inn LaGuardia hotel and Accountsreceivables and Guest complaint Inquiries for two Hotels.

Qualifications

To perform the job successfully, an individual must beable to adhere to each of the essential duties satisfactorily. The requirementslisted below are representative of the knowledge, skill and ability necessary to do so. Reporting Skills, Maintaining Employee Files,Dependability, Organization, Scheduling, Confidentiality, Independence,Orienting Employees, Verbal Communication, Teamwork, and Microsoft Office. Reasonableaccommodations may be made to ensure individuals with disabilities are able toperform the essential functions.

EssentialDuties and Responsibilities

• Enter Income Journal and perform income audit daily, including the review of banquet checks and tax charged.
• Reconcile sales tax collected and review tax exempt report daily to ensure NYS tax exempt certificates were attached by night audit. Scan all tax-exempt certificates.
• Verify all Miscellaneous charges are coded properly, and supporting documentation is attached and all revenue adjustments are authorized by General Manager and DOF.
• Keep track of complimentary room worksheet for sales tax reporting. Email the worksheet to the controller at month end.
• Ensure Housekeeping Rooms Discrepancy Reports are Scanned daily.
• Sort restaurant checks by date, monitor checks posted to promotional accounts and ensure all Voided checks are approved by Department manager. Check sales tax collected daily and reconcile in the income journal.
• Review billing daily and ensure that back-up was provided by night audit.
• Prepare, accounts receivable invoices.
• Mail/Email and or upload direct billing invoices as required.
• Post all accounts receivable check payments and wires according to remittance advice received for LaGuardia Plaza hotel.
• Ensure fast accurate payment of accounts by following up and making collection calls/emails.
• Investigate and approve airline commission invoices.
• Respond to guest inquiries and investigate/resolve disputes
• Respond to chargebacks disputes.
• Prepare daily cash deposits and report any discrepancies to AGM/Director of Operations.
• Provide change to front desk agents and perform random audit of house banks monthly.
• Compile month-end petty cash report and attached check request for Area Controller to approve.
• Responsible for all rental space collections and posting of monthly rent.
• Assist Staff Accountant with both properties’ accounts receivable as needed.
• Attend mandatory meetings and hotelfunctions.
• Comply with all company standards andpolicies, as established in the employee handbook.
• Other duties as assigned.

Position Requirements

Hotel experience preferred, strong proficiency inaccounting. Thorough knowledge of service flow and capabilities in all revenueareas. The ideal candidate will demonstrate effective and professional writtenand verbal communications and have the ability to effectively maximize revenuefor our properties.

Job Qualifications:

Education

High School diploma or General Education Degree (GED); Bachelor Degree inHospitality or Hotel Management preferred or 2-year related experience and/ortraining; or equivalent combination of education and experience. Previous hotelexperience preferred, but not required.

Experience

Minimum 1-2 years in OfficeAdministration, Hotel Experience preferred; OR, an equivalent combination ofeducation and experience.

(Ref: 622)