What are the responsibilities and job description for the Personal Executive Assistant to Physician CEO/President position at DOTUN A OGUNYEMI MD?
Company Description
Physician and non-profit foundation CEO/President providing exceptional health care services across roles as physician, non-profit foundation CEO/President, academia and more. Joining this team provides an opportunity to work alongside a multi-hyphenate professional in a dynamic environment focused on delivering patient-centered care and fostering positive health outcomes. The team will operate across professional, nonprofit, academic, and personal/administrative activities.
Role Description
This is a part-time (25-30 hours per week) hybrid role for a Personal Executive Assistant to support the Physician CEO/President. The position is based in Los Angeles, CA, with flexibility for some remote work providing organized, discreet, and proactive administrative and personal support to CEO/President, across roles as physician, non-profit foundation CEO, and in personal matters. Responsibilities span professional/academic (30%), nonprofit (30%) and personal organization (40%) with the goal of optimizing time, communications, and operations.
Key Responsibilities:
- Calendar & Scheduling: Manage and coordinate all calendars, meetings, travel, and event logistics across professional and personal commitments.
- Reminders & Follow‑Up: Track deadlines, action items, bills, renewals, and deliverables; ensure timely follow-through.
- Communication & Correspondence: Draft and manage emails, calls, and other communications; act as a professional gatekeeper.
- Documentation & Submissions: Prepare, review, and submit reports, applications, licensure/insurance paperwork, and other documents.
- Administrative Systems: Maintain task tracking, filing, and workflows (Trello/Asana/Google Workspace); manage memberships and compliance tracking.
- Accounting Support: Maintain budget spreadsheets, monitor bookkeeping and tax documents, collaborate with QuickBooks/bookkeeper.
- Relationship Coordination: Manage and follow up with professional, academic, contractor, donor, and personal contacts.
- Personal Assistance: Support select personal errands, appointments, and household scheduling as needed.
Qualifications
- Prior executive or personal assistant experience supporting senior leaders.
- Strong organizational, time‑management, and written communication skills.
- High discretion, professionalism, and ability to manage competing priorities.
- Tech‑proficient with Google Workspace, Microsoft Office, Calendly, Trello/Asana; QuickBooks experience preferred.
- Comfortable working independently and across clinical, nonprofit, and academic environments.
Benefits:
- Flexible schedule
- Paid time off
- Professional development assistance